Assistant Director, Early Voting

Maricopa County • Phoenix, AZ

2d • Hybrid

About The Position

The Assistant Director over Early Voting provides administrative oversight and management to the early voting division, including ballot-by-mail requests, signature verification, ballot curing, ballot flagging, the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) program, and special election boards. The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains permanent public records of over 50 million documents dating back to 1871, including deeds, plat maps, and other important documents. Our office serves over 2.5 million registered voters and 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills.

Requirements

• Bachelor’s Degree in Business, Public Administration, or a closely related field
• Three (3) years of professional experience in the area of assignment, including knowledge of Election-related federal and state laws, procedures, business practices, and processes
• An equivalent combination of post-secondary education and/or experience may substitute for the minimum qualifications on a year-for-year basis
• Certified Election Officer for Arizona; if not already certified, must successfully complete the next scheduled Secretary of State Election Officer Certification program
• Certified Elections Registration Administrator (CERA); if not already certified, must successfully obtain this certification within the first year of employment
• Must be eligible to vote in Arizona
• Must complete a thorough background screening

Nice To Haves

• At least one (1) year of progressively responsible experience in Voter Registration, Early Voting, or Ballot by mail elections.

Responsibilities

• Manages the administrative operations for Early Voting in accordance with federal and state law (Arizona Revised Statutes and the Arizona Secretary of State Procedures Manual)
• Oversees signature verification for all ballot-by-mail affidavits during an election cycle for upwards of 1.7 million ballot-by-mail returns
• Oversees flagging of ballot requests and processing of all ballots received by mail, as well as any other functions related to providing a ballot by mail to a voter
• Oversees Special Election Board processes, UOCAVA processes, and any other functions related to conducting Early Voting or Ballot by Mail elections
• Monitors workflow and productivity for direct reports, provides training and guidance to supervisors, leads, and temporary staff on statutory requirements (Federal & State) as it relates to administering Early Voting; establishes deadlines and performance expectations; evaluates performance of direct reports, provides counsel to employees, and implements disciplinary procedures
• Evaluates, develops, and implements operating procedures, policies, and work processes for the Early Voting Division in concert with direct reports
• Researches current work processes within the Early Voting division by evaluating workflow, interviewing personnel, and investigating processing practices with a keen eye for continuous improvement of processes
• Oversees coordination with the Tabulation Center to ensure timely counting of ballots and auditing.
• Coordinates with the MCRO Finance and Budgeting team to manage and prepare the Early Voting budget

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level