Assistant Director, Department Administration

Florida Atlantic University•Boca Raton, FL

20h•$60,000 - $66,000•Onsite

About The Position

Florida Atlantic University is seeking an Assistant Director, Department Administration in Boca Raton, FL. This role supports the mission of the College of Engineering and Computer Science by enhancing department operational efficiency, supporting research initiatives, and contributing to student success. The College of Engineering and Computer Science at Florida Atlantic University is dedicated to shaping the future through cutting-edge research and transformative education.

Requirements

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.
Valid Florida Driver's License required.

Nice To Haves

Degree in business administration, finance, accounting, public administration, higher education administration, or a related field.
Experience managing departmental and sponsored research budgets, including budget development, forecasting, reconciliation, expenditure monitoring, and financial reporting.
Experience supporting pre-award and post-award research administration, including proposal budgeting, grant submissions, award management, and compliance with sponsor requirements.
Working knowledge of federal, state, and institutional regulations governing sponsored research and university financial activities.
Experience working directly with faculty and Principal Investigators to manage research funding and resolve administrative or financial issues.
Experience supervising, training, and evaluating administrative staff.
Strong analytical and organizational skills, with demonstrated ability to manage multiple priorities, deadlines, and complex financial information.
Advanced proficiency with Microsoft Excel and demonstrated ability to develop and maintain financial tracking and reporting tools.
Strong written and verbal communication skills and demonstrated ability to work effectively with faculty, staff, students, central administrative offices, and external stakeholders.

Responsibilities

Assist faculty in preparing and budgeting grant proposals, ensuring compliance with internal and external submission guidelines.
Track proposal submissions and manage awarded research grants, including monitoring expenditures and preparing financial reports.
Develop and maintain a robust fiscal tracking system for various department accounts (e.g., GTAIDS, Auxiliary, Foundation, Tech Fee, Carryforward).
Conduct budget forecasting, amendments, and reconciliations to ensure fiscal responsibility and compliance.
Stay abreast of evolving federal, state, and university policies affecting research and administrative practices.
Advise department members on compliance matters and implement policy changes as needed.
Serve as a primary contact for Principal Investigators (PIs) and central research offices, facilitating communication and report submissions.
Prepare and submit Research Center Reports to the Board of Governors and highlight department research achievements.
Oversee purchasing functions, including approval of pCard transactions, preparation of requisitions, and monitoring of financial activities.
Manage administrative staff, providing training, conducting performance evaluations, and fostering professional development.
Pre-certify effort reports for research awards and manage tuition waivers in accordance with university policies.
Performs other job-related duties as assigned.

Benefits

Medical (PPO/HMO $50 per month single & $180 per month family)
Dental
Vision
Life Insurance
Flexible Spending plans
Employee Assistance Program (EAP)
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).