Assistant Director/Coordinator of Business Operations & Payables

University of Arkansas System • Fayetteville, AR

1d

About The Position

This role supports the financial and operational functions of the Athletic Business Office. Duties include processing invoices for the Athletics department, researching and responding to payable-related questions from Athletics and Financial Affairs staff, entering finance-related tasks in Workday, and serving as the primary contact for assigned sports or units.

The ideal candidate is highly organized, detail-oriented, process-driven, and comfortable working across multiple departments while handling confidential and sensitive information. The position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency and institutional policies. Regular, reliable, and non-disruptive attendance and the ability to maintain collegial working relationships are essential.

Requirements

• Assistant Director: Master’s degree in Business, Finance, Accounting, or Sports Management; or a related professional certification such as CPA or CMA; or a bachelor’s degree in one of those fields with at least 1 year of relevant accounting or athletic business operations experience; or a bachelor’s degree with at least 3 years of relevant experience in accounting or athletic business operations.
• Coordinator: Bachelor’s degree in Business, Finance, Accounting, or Sports Management; or a bachelor’s degree with at least 2 years of relevant experience in accounting or athletic business operations.
• Must be able to work nights and weekends as needed.
• Knowledge of business operations and administrative functions in a complex professional organization, including procurement, purchasing, travel, fiscal management, and related business processes.
• Knowledge of applicable University policies, NCAA and SEC requirements, and state and federal laws, regulations, and guidelines governing assigned responsibilities.
• Knowledge of financial and business systems, computer applications, and software used to manage and analyze operational and fiscal data.
• Knowledge of communication, customer service, and relationship management techniques in a cross-functional department.
• Ability to promote a customer-friendly environment.
• Ability to learn in a fast-paced environment and support organizational advancement.

Nice To Haves

• At least 1 year of experience working on the financial side of collegiate athletics or professional sports.
• At least 1 year of experience with business and fiscal-related duties.
• At least 1 year of experience with Microsoft products, including Outlook, Excel, Word, Teams, and SharePoint.
• At least 1 year of experience in a cross-functional environment.
• At least 1 year of experience with Workday or similar enterprise resource planning systems for procurement, accounting, or finance.

Responsibilities

• Process invoices for the Athletics department.
• Research and answer payable-related questions from Athletics and Financial Affairs staff members.
• Enter various finance tasks in Workday.
• Serve as the primary contact for assigned sports or units.
• Record, reconcile, analyze, and manipulate fiscal data to generate reports and support decision-making.
• Conduct research, quantitative and qualitative analyses, and quality assurance reviews to ensure accuracy and compliance.
• Identify problems and opportunities for improvement and develop effective solutions and alternatives.
• Maintain reliable attendance and collegial working relationships.

Benefits

• University contributions to health, dental, life, and disability insurance.
• Tuition waivers for employees and their families.
• 12 official holidays.
• Immediate leave accrual.
• Choice of retirement programs with university contributions ranging from 5% to 10% of employee salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level