Assistant Director, Business & Finance

UCLA•Los Angeles, CA

2d•Onsite

About The Position

The University of California, Los Angeles (UCLA) is accepting applications for the position of Assistant Director, Business & Finance. This is a full-time, career position with a targeted annual salary range of $68,214.96 - $69,593.04 with full health benefits and membership in the UC Retirement Plan. Under the general supervision of the Assistant Athletic Director, Business and Finance, the Assistant Director, Business and Finance is responsible for managing key financial operations for the Department of Intercollegiate Athletics, with primary responsibility for departmental revenue and accounts receivable administration. The position serves as the department’s primary point of contact for revenue-related activities, including invoicing, collection, reconciliation and reporting of revenue from a variety of internal and external sources. In addition, the Assistant Director oversees the transfer and reconciliation of UCLA Foundation gift and endowed funds, administers the department’s Procurement Card Program, and supports departmental accounting, financial reporting, budget development, forecasting, fiscal close and audit activities. The position works collaboratively with departmental and campus partners to ensure financial transactions are accurate, timely and compliant with university, departmental, conference, state and NCAA policies and procedures.

Requirements

Bachelor's degree in accounting, finance, business administration or a related field.
Minimum of three years of progressive experience in accounting, finance, business operations or a related area, or an equivalent combination of five years of professional work experience in accounting, finance, and business operations.
Experience with and ability to comply with University, Conference, and NCAA regulations.
Working knowledge of generally accepted accounting principles and their practical application, including fund accounting, revenue recognition, accounts receivable, reconciliations and financial reporting.
Demonstrated ability to manage and reconcile financial transactions and accounts with a high degree of accuracy, identify discrepancies, and resolve financial issues in a timely manner.
Knowledge of financial controls, cash handling, purchasing, accounts payable, procurement card administration and other business and financial practices applicable to a complex organization.
Demonstrated analytical skills and ability to interpret financial information, identify trends and issues, and contribute to budget development, forecasting and financial reporting.
Strong proficiency with Microsoft Excel and demonstrated ability to effectively utilize financial systems, reporting tools and other business software applications to analyze, reconcile and report financial information.
Ability to organize and prioritize multiple assignments, meet deadlines, and work accurately and efficiently in a fast-paced environment with frequent interruptions and fluctuating workloads.
Ability to work independently, exercise sound judgment, identify and resolve problems, and determine when matters should be elevated to management.
Strong interpersonal and communication skills with the ability to work collaboratively and effectively with a broad range of departmental, campus and external constituents.
Demonstrated ability to clearly communicate financial information, policies and procedures to individuals with varying levels of financial knowledge and experience.
Ability to understand, interpret and apply complex organizational policies, procedures and regulatory requirements to financial and administrative activities.
Demonstrated written communication skills sufficient to prepare clear, concise and accurate financial reports, policies, procedures and professional correspondence.

Responsibilities

Managing key financial operations for the Department of Intercollegiate Athletics, with primary responsibility for departmental revenue and accounts receivable administration.
Serving as the department’s primary point of contact for revenue-related activities, including invoicing, collection, reconciliation and reporting of revenue from a variety of internal and external sources.
Overseeing the transfer and reconciliation of UCLA Foundation gift and endowed funds.
Administering the department’s Procurement Card Program.
Supporting departmental accounting, financial reporting, budget development, forecasting, fiscal close and audit activities.
Ensuring financial transactions are accurate, timely and compliant with university, departmental, conference, state and NCAA policies and procedures.
Establishing and maintaining effective financial processes, internal controls, records and documentation in support of operational, audit and compliance requirements.