Assistant Director, Annual Giving - Athletics

University of Pennsylvania

1d•$55,962 - $69,870•Onsite

About The Position

The Penn Champions Club serves as the Development and Alumni Relations arm of the Division of Recreation and Intercollegiate Athletics at the University of Pennsylvania. The Penn Champions Club aims to advance the Division’s mission of providing world-class experiences for Penn student-athletes. Our goal is to develop and maintain relationships with alumni, family, and friends to secure resources for Penn Athletics’ top priorities. At the core of our daily efforts is a commitment to the holistic development of every student-athlete across Penn’s 33 varsity sports, while also supporting sport clubs, recreational programming, and the Division’s Centers for Excellence. Building on the momentum of historic fundraising success and a growing culture of philanthropy, the Penn Champions Club continues to expand fundraising and engagement opportunities that advance the Division's strategic priorities and enhance the student-athlete experience. As Penn Athletics continues to invest in its programs, facilities, and student-athletes, the Penn Champions Club plays a critical role in securing the resources necessary to sustain excellence across all 33 varsity sports. We strive to create transformational opportunities for current and future student-athletes, empowering them to become champions in the classroom, in the community, and in competition.

Requirements

Bachelor of Science and 1 to 2 years of experience or equivalent combination of education and experience is required.
One to three years of professional experience in fundraising, alumni relations, athletics administration, event management, sales, marketing, customer relationship management, or a related field is preferred.
Outstanding organizational, interpersonal, and communication skills.
Experience in fundraising and/or event planning and/or marketing communications and a passion for athletics strongly preferred.
Demonstrated ability to work independently, and in collaboration with other staff, handling multiple diverse projects.
Excellent computer skills including word processing (Microsoft Word for Windows), spreadsheet (Microsoft Excel), graphics design software tools (e.g. Adobe Photoshop, InDesign, Illustrator) and web design (HTML).
In and out-of-state travel, evenings/weekend/holiday work will be required as schedules dictate.
Valid driver’s license required.

Nice To Haves

One to three years of professional experience in fundraising, alumni relations, athletics administration, event management, sales, marketing, customer relationship management, or a related field is preferred.
Experience in fundraising and/or event planning and/or marketing communications and a passion for athletics strongly preferred.

Responsibilities

Maintain a rigorous local, regional and national travel schedule, meeting with current donors and prospective new constituents.
Document visit activity with detailed contact reports in Atlas.
Working with the Sr. Associate Athletics Director, Development and Alumni Relations, the Director of Development and Director of Annual Giving, engage in all aspects of Penn Athletics DAR marketing communications including determination of target audience and creative theme, production of materials and delivery to constituent audiences via direct mail, e-communication, etc.
Collaborate with the Sr. Associate Athletics Director, Development and Alumni Relations, the Director of Development, and Director of Annual Giving to develop, plan, and execute the Athletics Annual Fund marketing plan, creating messaging and “appearance” of all direct mail, email and telephone annual fund solicitations.
Collaborate with the Director of Development and Assistant Director of Events to create and execute a schedule of events throughout the year for assigned sports.
Assist in coordinating logistics including catering, venue, creation of event bios and appropriate post event follow-up.
Manage a portfolio of approximately 150 annual giving and leadership annual giving prospects through all stages of the donor lifecycle, including identification, qualification, cultivation, solicitation, and stewardship.
Assist and execute all activities related to Penn Athletics Sports Board oversight. This includes, but is not limited to, scheduling board calls/meetings, developing agendas/supporting documentation, performing key research, taking meeting minutes, managing any necessary follow-up action items, and being an active participant during board proceedings.
Establish and maintain direct contact with leadership donors, building individual relationships and relationships with Penn Athletics.
Collaborate with the Director of Development on prospect research and compile and prepare various data for reports and analytics relative to assigned sports.
Coordinate with the Senior Associate Director of Administration & Volunteer Management on effective donor stewardship.
Perform other coordinator duties in the department that are not sport-specific and therefore not expressly assigned to another staff member.
Work effectively with Central Development resources of the University.
Identify, recruit, train, and support volunteers.
Cultivate volunteers for future leadership roles on Department advisory boards and other alumni leadership activities.
Work closely with volunteers as door openers and special event hosts.
Engage volunteers in prospect identification and evaluation process.
Oversee select prospect assignments to volunteers, including, the provision of pre- and post-contact support and, as appropriate, accompany volunteer members on cultivation/solicitation visits.
Keep volunteers informed about the Department and its fundraising priorities.
Work closely with sports boards formulating board strategies and tactics.
Jointly develop events calendar for assigned sports.
Work closely and in collaboration with Athletics Development staff, including but not limited to Director of Development, Assistant Director of Annual Giving, Assistant Director of Events, and other Athletics gift officers on individual prospects, special events and development of overall strategic plan for the department.
Collaborate with on-campus fundraising staff, including colleagues in central development office (Principal Gifts, Leadership Gifts, Major Gifts (Regional), Planned Giving, and Annual Giving/Reunion Program as well as School/Center development directors and Alumni Relations staff).
Conduct cultivation, solicitation, and stewardship visits at the request of and/or in combination with colleagues in central development and Schools/Centers.
Staff fundraising visits by Athletic and University leaders, e.g. President, Athletic Director, coaches and senior development officers.
Work closely with other Major Gift Officers and on-campus Alumni Relations colleagues in the development of on-campus events and programs that will lead to increased high-level involvement of prospects and donors.
Collaborate with central fundraising staff, including Principal Gifts, Leadership Gifts, Major Gifts, Penn Fund Reunion, Planned Giving and School/Center Development Directors.

Benefits

excellent healthcare and tuition benefits for employees and their families
generous retirement benefits
a wide variety of professional development opportunities
supportive work and family benefits
a wealth of health and wellness programs and resources
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn.
Retirement: Penn offers generous retirement plans to help you save for your future.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.