Assistant Director: Admissions

Temple University • Philadelphia, PA

2d • $59,000 - $70,000 • Onsite

About The Position

Temple University's Kornberg School of Dentistry is searching for an Assistant Director of Admissions! As the second-oldest dental school in the U.S., the Maurice H. Kornberg School of Dentistry upholds a legacy of innovation in dental education, research efforts, community service and pioneering healthcare services. Founded in 1863, Kornberg remains a pillar in the dental community. We have more than 7,000 alumni currently redefining the field of oral health around the world. In 2023, the school proudly celebrated its 160th Anniversary. Kornberg supports health and wellness through a range of diverse educational programs and comprehensive patient services. Our students become dedicated and ethical professionals who honor the traditional models of dental care while staying focused on discovering new ones. We train the experts who lead the field. Our renowned faculty and staff provide students with a wealth of opportunities and resources, including smart classrooms, digital dentistry labs, clinics and a preclinical lab that emphasizes collaboration. Students pursue postbaccalaureate, predoctoral, continuing education and advanced education in general dentistry programs.

Requirements

• Bachelor's degree and at least three years of directly related admissions or student services experience within a higher education environment.
• An equivalent combination of education and experience may be considered.
• Knowledge of Microsoft applications, spreadsheets, and database and presentation software
• Extreme attention to detail and a proven track record of maintaining confidentiality with applicant, student, and financial records.
• Ability to manage high-volume, deadline-driven processes independently and to prioritize across concurrent admissions cycles.
• Exceptional customer service skills and the ability to communicate effectively both verbally and in writing with applicants, students, families, faculty, University offices, and external contacts.
• Self-motivated with the ability to inspire, motivate, and lead; solid time management and organizational skills; excellent work ethic and energy level
• Excellent work ethic and energy level.
• Working knowledge of FERPA
• Demonstrated ability to work collaboratively in a team environment, manage interpersonal dynamics professionally, and de-escalate workplace conflicts constructively. Teamwork and professional conduct are essential requirements of this position.
• Ability to work occasional evenings and weekends (bench tests, interview days, orientation, recruitment events) and to attend recruitment functions that may require travel, including to the Tamaqua site.

Nice To Haves

• Previous admissions experience within a healthcare environment
• experience with centralized application services (AADSAS, CAAPID)
• experience with international or foreign-trained applicants preferred.
• experience with Slate (or comparable CRM), Banner, and application service platforms (WebAdmit/Liaison, AADSAS, CAAPID) preferred.
• familiarity with ADEA processes and CODA accreditation standards preferred.

Responsibilities

• Serves as the primary point person for student onboarding and pre-matriculation compliance for all admissions programs (D.M.D., Advanced Standing D.M.D., and Post-Baccalaureate), ensuring every admitted student completes all University and school requirements before the first day of classes.
• Supports recruitment, interviews, and enrollment for all admissions programs as directed by the Director of Admissions and Associate Dean of Admissions.
• Ensures adherence to all policies, procedures, and professional standards regarding the admissions process within the Dental School and accreditation standards.
• Ensures that established enrollment, collection, and other operational expectations are achieved on a regular basis.
• Ensures accurate advisement to applicants and admitted students on academic pre-requisites, deposits, financial aid, and matriculation requirements.
• Disseminates information on institutional policies and procedures and guides students, faculty, and parents to an understanding of the Family Educational Rights and Privacy Act (FERPA).
• Maintains required documentation of all admissions and onboarding processes and updates annually.
• Serve as the primary point of contact for all admitted students following deposit payment through the first day of classes.
• Prepare and distribute all onboarding materials, including health questionnaires, tuition information, financial aid packets, housing and parking information, and required University and school forms.
• Coordinate and track required background check and clearance processing for all incoming students.
• Coordinate with Temple University Student Health Services on immunization, vaccination, and health record requirements; collect and verify documentation and track completion.
• Facilitate student health insurance enrollment.
• Track completion of all pre-matriculation requirements for each incoming student in Slate, follow up on outstanding items, and escalate to the Director as needed.
• Collaborate with Student Affairs on orientation, White Coat Ceremony, and other transition events; attendance at orientation is required.
• Assist the Director in managing the school's application service and assessment platforms: ADEA AADSAS (D.M.D.), CAAPID (Advanced Standing), Casper, WebAdmit/Liaison, and Slate, including cycle setup, applicant data intake, and applicant communications.
• Process applications and application fees; monitor the two-part tuition deposit system and deadlines; register incoming students in Banner and maintain accurate records across Slate, Banner, and Liaison.
• Generate applicant status letters and correspondence; maintain applicant and admitted-student records and end-of-cycle archiving in accordance with University policy.
• Serve as liaison with the Financial Aid Office, Bursar's Office, Registrar, Academic Affairs, and Student Affairs on enrollment matters.
• In collaboration with the Director of Admissions and the Director of the Advanced Standing Program, coordinate bench test logistics for both tracks: scheduling, candidate communications, hosting and travel guidance, simulation lab and materials coordination, and score intake.
• Coordinate the bench test preparation course: enrollment, communications, scheduling, materials, and hosting of participants while on campus.
• Track credential evaluations, English proficiency documentation, and international student requirements; coordinate visa documentation with the Office of International Affairs.
• Process and distribute Kornberg Scholarships (approximately $350,000 annually) in coordination with the Scholarship Committee and the Director of Admissions; compile candidate materials and maintain award records.
• Provide on-site financial aid counseling to applicants and admitted students; facilitate communication with the Financial Aid Office and respond to inquiries regarding scholarships, loans, and tuition assistance.
• Support recruitment activities for the D.M.D., Advanced Standing, and Post-Baccalaureate programs as assigned, including recruitment fairs, pre-health advisor outreach, campus visits, and information sessions.
• Assist in identifying candidates meeting interview criteria and in extending interview invitations as directed.
• Participate in or conduct applicant interviews for all programs as needed.
• Coordinate interview day logistics: scheduling, applicant communications, interviewer assignments and materials, presentation and tour, and student volunteer hosts.
• Support Visit Days and Open Houses, including planning, applicant hosting, and material logistics.
• Populate and maintain the school's internal Candidate Selection web application used by the Admissions Committee; verify that applicant data, scores, interview results, and supporting documents are accurate and complete before files are released for committee review and voting.
• Coordinate scheduling, setup, materials, and technology for Admissions Committee meetings and other admissions-related meetings and events; document committee decisions in coordination with the Director.
• Attend and participate in Admissions Committee meetings as relevant to assigned programs.
• Compile weekly admission statistics and generate enrollment reports and admissions statistics for internal use and outside agencies (ADEA, University reporting, accreditation).
• Assist the Director with the annual data build, applicant tracking spreadsheets, demographic reports, and outcomes assessment; coordinate with IT student workers assigned to admissions.
• Teamwork is a core requirement of this position. Work collaboratively and professionally with the Director of Admissions, the Assistant Director of Admissions (Recruitment and Post-Baccalaureate), student services coordinators, student workers, and all members of the Admissions team; share information and materials openly, communicate respectfully, and proactively de-escalate interpersonal issues in accordance with University conduct standards.
• Serve as operational backup to the Director of Admissions; provide coverage for team members during absences and peak periods.
• Supervise admissions student workers.
• Manage physical and electronic admissions records and event materials
• Participate in search committees and University working groups as assigned.
• Support the Director and Associate Dean in the development of new programs and tracks.
• Back up the Office of Graduate Admissions as needed.
• Address applicant and student complaints and resolve operational problems; escalate as appropriate.
• Assist with special projects as directed by the Director of Admissions or Associate Dean of Admissions.
• Performs other duties as assigned.

Benefits

• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level