Assistant Development Officer, Penn Medicine

University of Pennsylvania•Woodworth, OH

20h•$55,962 - $66,000

About The Position

The Assistant Development Officer (ADO) is an instrumental member of the University of Pennsylvania Health System development team, advancing specified clinical fundraising programs at Penn Medicine. Reporting to the Director of Development, UPHS Life Cycle, the ADO partners with three Major Gift Officers to plan, coordinate, and implement development efforts for defined areas currently including seven clinical departments and divisions. The role serves as a content partner and project manager, with writing and design responsibilities for donor and faculty proposals, update reports, and communications. The ADO works with clinical directors, primarily Penn Medicine faculty and physicians, senior administrators, and volunteers to help meet funding goals. The position produces and coordinates donor stewardship materials and activities; drafts proposals and supports grant applications, annual appeals, and mailings; and creates collateral such as one-pagers and slide decks. It also supports volunteer councils and advisory boards, faculty relations, donor acknowledgments and gift processing, prospect identification and management, reporting, and special events. The role requires strong organization, attention to detail, communication skills, discretion with confidential information, and the ability to work independently and collaboratively. Local and national travel and evening or weekend work for special events or meetings may be required.

Requirements

Bachelor of Science and 1 to 2 years of relevant experience in a fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship; or an equivalent combination of education and experience.
Strong administrative experience and ability to establish objectives and organize an effective approach to achieving program goals.
Computer skills, including familiarity with prospect management databases, virtual meeting platforms, report writing, websites, the internet, and word processing.
Proficiency preparing numeric- and text-heavy spreadsheets and using Microsoft Office, including PowerPoint and Excel.
Ability to work independently and collaboratively as part of a goal-oriented team.
Excellent oral and written communication and interpersonal skills.
Superior attention to detail and organizational skills, with accuracy and timely completion of work in an environment where faculty and donor satisfaction is important.
Ability to handle complex and highly confidential information.
Ability to travel locally and nationally and willingness to work evenings and weekends for special events or meetings.
Valid driver’s license.
Ability to lift 25 lbs. or less.

Nice To Haves

Familiarity with InDesign, Photoshop, or Adobe Creative Suite is strongly encouraged; graphic design experience is not required.

Responsibilities

Produce and coordinate donor stewardship reports and activities, including annual reports, thank-you and outreach letters, electronic communications, recognition pieces, and related design and formatting.
Project-manage larger stewardship reports to ensure deadlines are met.
Draft select individual gift proposals and assist gift officers with planning and drafting corporation and foundation grant applications.
Plan, execute, and report on annual appeals and mailings throughout the year.
Create initial drafts of information materials, including one-pagers, slide decks, and other collateral; attend faculty meetings, take notes, and help develop materials for lay audiences.
Manage volunteer Leadership Councils and External Advisory Boards in coordination with gift officers, including producing materials, preparing faculty speakers, arranging logistics, and sharing best practices with colleagues.
Record notes and action items from faculty meetings, coordinate meetings with faculty administrative and support staff, and draft briefing materials for faculty and institutional leadership when needed.
Coordinate donor acknowledgments by key faculty with gift officers, donor relations, and communications staff; help ensure accurate gift recording and donor and departmental communication; and sometimes serve as a contact for gift processing and donor requests.
Support the major gifts team in identifying, cultivating, and managing prospects and donors, including maintaining prospect records and producing and analyzing reports.
Help plan, staff, and coordinate meetings and special events related to prospect and donor activity.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Tuition assistance for employees, spouses, and dependent children at Penn, and for dependent children at other institutions.
Basic, matching, and supplemental retirement plans with pre-tax or Roth savings options.
Substantial time away from work during the year.
Long-term care insurance.
Wellness and work-life programs and resources.
Professional and personal development resources.
Access to University resources, including libraries, athletic facilities, cultural and recreational activities, and select free or discounted admissions and memberships.
Discounts and special services for goods and services, including transportation, arts, entertainment, and other offerings.
Flexible work options and hours.
Forgivable home-purchase loan for eligible employees interested in buying a home or residing in West Philadelphia.
Adoption assistance reimbursement for qualified expenses, for up to two adoptions in the household.