Assistant Deputy Director-Parks & Grounds

Town of West Springfield•West Springfield, MA

19h•Onsite

About The Position

The Assistant Deputy Director is responsible for the daily management of the functions of the Central Maintenance Grounds Division. This includes scheduling staff and contractors, mowing, turf maintenance, irrigation maintenance, ornamental and shrub pruning, planting and seeding, and snow removal operations for the City’s parks, playgrounds, athletic fields, and any other open space. They are also responsible for City-owned buildings and schools, and the coordination, setup, and takedown of various special events. Work is reviewed by the Director and Deputy Director for overall program effectiveness through observation, written and oral reports, external technical reviews, and conferences.

Requirements

Graduate of a two year college with an Associate’s degree with five (5) years related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Valid Class D Motor Vehicle Drivers License.
Working knowledge of City government
Thorough knowledge of methods, materials, equipment and tools related to construction, maintenance repair of public works, parks, grounds, buildings and other City-owned facilities and relationship with other City departments and state agencies
Working knowledge of personnel practices and procedures and purchasing techniques
Working knowledge of governmental budgetary procedures.
Ability to communicate work assignments and supervise subordinates
Ability to express ideas effectively, both orally and in writing
Ability to effectively carry out brief general instructions of a superior in a safe, timely, and effective manner.
Skilled in cost estimating for budget purposes
Skilled in public relations and supervision of employees.
Proficient written and oral communication skills.

Nice To Haves

CDL Class B desired.

Responsibilities

Assists with plans, assigns and directs activities and coordinates personnel to achieve planned tasks or projects including snow and ice control and removal, maintenance of equipment; care and upkeep of public grounds and sports fields, municipal parks, schools, and facilities; maintenance of adequate stock; repairs by either department staff or outside contractors
Assists in timesheet maintenance of operations personnel through the Town’s electronic timekeeping system
Oversees the maintenance of an inventory of materials necessary for the effective operation and of the Operations division; orders or arranges for the ordering of necessary supplies and equipment.
Assists in the recruitment, interview and selection of department personnel.
Assists in the development of bid specifications for department equipment and/or supplies in accordance with the state procurement laws,
Assists with preparation of the annual operating and capital budgets for operations, and administers the same for compliance with approved spending plans in accordance with Town and State guidelines and practices.
Receives work orders and complaints, and analyzes the same for the appropriate action needed to address these matters; discusses problems with customers and takes appropriate actions.
Assists in the review and comments on the impact of public and private development proposals on department operations; inspects public and private site development construction work to ensure compliance with City requirements.
Communicates and coordinates activities, as needed, with consulting engineers, contractors, other inter-municipal agencies, and other governmental agencies.
Prepares required reports for submission to Federal State and local agencies including those agencies regulating the sanitary, sewer, storm sewer and flood protection systems.
Prepares specialized reports for various purposes including the analysis of trends and various data; schedule of work; and in the operational matters in order to develop and implement more effective methods of system operation and service.
Attends public meetings and meetings with citizens' boards and commissions to provide advice, assistance, and information on Departmental matters.
Promotes and maintains responsive community relations
Performs other related duties as assigned.