Assistant Corporate Secretary

RYAM•Jacksonville, FL

About The Position

The Assistant Corporate Secretary supports RYAM’s governance framework as a publicly traded company and helps ensure compliance with applicable securities laws, stock exchange requirements, and corporate governance best practices. The role acts as a key liaison among the Board of Directors, senior management, shareholders, and other stakeholders, and requires professionalism, integrity, discretion, and a proactive approach to sensitive and complex governance matters. Reporting to the Senior Vice President, General Counsel and Corporate Secretary, the position provides significant independent responsibility and strategic administrative and advisory support. It coordinates Board and Committee meetings, manages the annual proxy process, maintains governance and subsidiary records, supports securities and governance filings, and partners with internal teams and external stakeholders. The role also contributes to special projects involving corporate transactions, sustainability initiatives, litigation support, and corporate restructuring.

Requirements

Bachelor’s degree required.
Minimum of 5 years of relevant experience in corporate governance, a legal department, or a law firm supporting public company clients.
Strong understanding of public company governance requirements and SEC and NYSE rules.
Excellent writing, organizational, and project management skills.
High attention to detail and ability to manage competing priorities while maintaining confidentiality.
Familiarity with securities filings, subsidiary management, and Board governance tools.

Nice To Haves

J.D. or paralegal certification.
Experience with entity management platforms and Board portals, such as BoardVantage.

Responsibilities

Lead coordination and execution of Board of Directors and Committee meetings, including drafting agendas, resolutions, presentations, and minutes and anticipating logistical, procedural, and content needs.
Draft, revise, and maintain corporate governance documentation and Board and Committee minutes in alignment with public company standards and expectations.
Manage the annual proxy process with Legal, Finance, Investor Relations, and Sustainability teams, ensuring accuracy and compliance with SEC, NYSE, and governance disclosure requirements.
Monitor, interpret, and implement evolving corporate governance requirements, best practices, and regulatory trends; recommend and draft updates to governance policies, committee charters, and other key documents.
Oversee subsidiary governance and entity management workflows across global operations, including records, charter documentation, and intercompany corporate actions.
Prepare and review Section 16 filings (Forms 3, 4, and 5), D&O questionnaires, conflict disclosures, and insider trading documentation; support compliance with NYSE corporate governance standards.
Serve as the principal liaison with outside counsel, transfer agents, stock exchange contacts, and Board portal providers.
Partner with Investor Relations, Sustainability, Legal, and Finance to ensure consistent and accurate messaging in shareholder communications, earnings materials, ESG disclosures, and governance reports.
Conduct legal and governance research and analysis on shareholder proposals, ESG topics, director overboarding, and similar issues, and synthesize findings into actionable recommendations.
Administer the entity management system and maintain the corporate calendar, including tracking Board and Committee cycles, filings, and subsidiary deadlines.
Provide strategic administrative and advisory support to the SVP, General Counsel and Corporate Secretary, including autonomous work on confidential and time-sensitive matters.
Contribute to special projects, including corporate transactions, sustainability initiatives, litigation support, and corporate restructuring efforts.
Perform additional duties as assigned.