Assistant Corporate Secretary & Board Governance Specialist

Resideo

3d•Remote

About The Position

At Resideo Technologies, we are transforming the future of comfort, energy management, and safety and security solutions for homes and businesses worldwide. Resideo serves more than 150 million homes globally through a portfolio of trusted products, software, and distribution solutions. Resideo has announced its intent to separate its ADI Global Distribution business into an independent, publicly traded company, creating an exciting opportunity to help shape and support a high-impact governance and compliance function during a transformative period of growth and evolution. We are seeking an experienced, strategic, and highly collaborative Assistant Corporate Secretary & Board Governance Specialist to support the Office of the Corporate Secretary and broader Legal & Compliance organization. This role will serve as a key governance partner to executive leadership, the Board of Directors, and cross-functional stakeholders, while helping drive best-in-class corporate governance, SEC reporting coordination, board operations, subsidiary management, and public company compliance practices. This role requires exceptional judgment, executive presence, organizational agility, and the ability to manage highly sensitive and confidential matters in a fast-paced public company environment. The ideal candidate is a proactive self-starter with deep public company governance experience, strong technical knowledge of SEC and NYSE requirements, and a passion for continuous improvement and operational excellence. This is a remote position within the United States. Periodic travel is required for Board and Committee meetings, leadership meetings, and other governance-related activities throughout the year.

Requirements

Paralegal Certification or equivalent combination of education and relevant experience
12+ years of experience supporting public company corporate governance, securities law, or corporate secretarial functions
Significant experience within the Office of the Corporate Secretary of a U.S. publicly traded company and/or a leading law firm corporate governance practice
Strong working knowledge of: SEC reporting requirements, NYSE/Nasdaq governance standards, Section 16 reporting, Corporate governance best practices
Experience utilizing Workiva, EDGAR filing systems, Diligent, or similar governance and reporting technologies
Demonstrated ability to interact effectively with Board members, executive leadership, and senior stakeholders on highly confidential matters

Nice To Haves

Bachelor’s degree and/or advanced governance or compliance certifications
Experience supporting corporate transactions, spin-offs, IPO readiness, or complex governance transformations
Strong executive presence with exceptional communication and relationship-building skills
Outstanding organizational and project management capabilities with the ability to manage multiple competing priorities
Exceptional attention to detail
High degree of self-direction, professionalism, discretion, and business judgment
Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Strong analytical and problem-solving abilities with a continuous improvement mindset
Ability to thrive independently within a fast-paced, results-oriented environment
Collaborative approach with strong interpersonal skills and commitment to operational excellence

Responsibilities

Partner closely with the Corporate Secretary, General Counsel, executive leadership team, and Board of Directors on governance and board administration matters.
Lead planning and execution of Board of Directors and Committee meetings, including: Development of annual governance calendars, Coordination of agendas and meeting materials, Preparation of resolutions, written consents, and minutes, Management of follow-up actions and governance deliverables.
Administer and enhance electronic board portal technology, including Diligent or similar platforms.
Maintain corporate records, minute books, governance databases, and legal entity documentation in accordance with corporate and regulatory requirements.
Support director onboarding, continuing education, annual evaluations, and governance best practices initiatives.
Coordinate annual review and maintenance of Board and Committee charters, governance guidelines, and related policies.
Assist with governance support related to strategic transactions, financing activities, and corporate restructuring initiatives, including spin-off readiness activities.
Support preparation and coordination of SEC filings, including: Annual Reports on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, Proxy Statements, Section 16 filings (Forms 3, 4, and 5).
Coordinate EDGAR filing processes utilizing Workiva and other SEC reporting technologies.
Assist in drafting beneficial ownership tables, governance disclosures, director biographies, and related proxy statement content.
Coordinate annual Director & Officer questionnaires and governance certifications.
Manage NYSE corporate governance compliance requirements, including annual and ongoing certifications and reporting obligations.
Coordinate stock exchange notifications related to earnings releases, dividends, governance actions, and other material announcements.
Monitor governance and disclosure developments and assist in implementing evolving regulatory and compliance requirements.
Support enterprise compliance initiatives in partnership with Legal, Internal Audit, HR, Finance, and Compliance teams.
Assist in administration and tracking of corporate governance and ethics policies, insider trading compliance, and related certifications.
Assist with implementation and continuous improvement of governance controls, processes, and documentation standards.
Support internal and external audit requests related to governance and compliance matters.
Coordinate with external counsel, transfer agents, proxy solicitors, auditors, and other third-party service providers.
Contribute to special projects involving governance modernization, process optimization, compliance integration, and public company readiness initiatives.