Assistant Coordinator

AltaPointe Health•Mobile, AL

About The Position

This role is responsible for the organization, coordination, and maintenance of all health information systems through the primary care continuum. The Assistant Coordinator will stay updated on health information laws and privacy regulations, ensuring compliance and coordinating with relevant staff and external legal entities. Key duties include overseeing medical record audits, managing dictation and transcription, collaborating with Finance and Accounting to ensure smooth revenue cycles, and overseeing administrative review functions to meet specific standards. The position also involves providing training to staff on policy and procedure changes and coordinating medical record documentation forms and procedures in conjunction with the IS Department.

Requirements

Associate degree with RHIT credential
At least 2 years of experience in managing HIM functions
Knowledge of the functions related to planning, organizing, controlling, and evaluating health information services
Knowledge of health information and electronic medical records systems
Knowledge of the definition and application of techniques necessary to assure adequate documentation of behavioral healthcare services
Knowledge of the application of legal principles, policies, regulations and standards for the control and use of health information
Knowledge of ICD-9 and DSM-IV-TR
Knowledge of Alabama Department of Mental Health (DMH), Joint Commission (JC), and Medicaid and Medicare standards
Knowledge of HIPAA regulations

Nice To Haves

Coding credential (CCS, CCS-P, CPC) preferred
Knowledge in specialties, outlined below, to be attained within six (6) months of employment.

Responsibilities

Organization, coordination, and maintenance of all health information systems through the primary care continuum.
Staying abreast of laws concerning health information and privacy regulations and updating HIM team and supervisors accordingly.
Working with all organizational staff involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies and procedures and legal requirements.
Cooperating with the Office of Civil Rights, other legal entities, and organization officers in any compliance reviews or investigations.
Ensuring medical record audits are completed appropriately throughout all programs and reported out on a monthly basis.
Effectively coordinating activities of dictation and transcription, when necessary.
Working closely with Finance and Accounting to ensure revenue cycle is not interrupted by coding and/or delayed record completion.
Overseeing the administrative review function to ensure we are meeting DMH standards.
Providing training to AHS staff when needed on updates to policies and procedure changes.
Coordinating medical record documentation forms and procedures which facilitate documentation and eliminate content duplication.
Working in concert with IS Department.
Informing Assistant Director of Health Information of all issues within the AHS Medical Record’s Department.
Seeking supervision and consultation as needed.
Accepting and employing suggestions for improvement.
Actively working to enhance skills.