Assistant Coordinator, Rental

Western States Careers • Pasco, WA

7d • Onsite

About The Position

ABOUT WESTERN STATES Since 1956, Western States Equipment Company has been a leading employer across Idaho, Oregon, Washington, Montana, and Wyoming. We are driven by our mission of solving our customers’ toughest challenges, guided by our core values of Safety, Excellence, Teamwork, Integrity, Accountability, and Innovation . By joining Western States, you commit to upholding these values while contributing to our purpose of building our communities for a better tomorrow. Safety and our Customer Care Commitment remain foundational to our mission and the standard by which we measure our success. Safety Actively cares, promotes, manages, and advocates for safety at Western States.  As a team member in the organization, it is critical to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable safety policies, procedures and standards. Embraces our caring culture where we each care to adhere with applicable safety policies, PPE expectations and stop work authority. Customer Care Commitments Convey Warmth and Empathy – Acknowledge customers and greet everyone with an authentic smile. Actively Listen – Give your full attention, make eye contact, avoid interrupting, and ask clarifying questions. Build Trust – Take ownership, act with urgency, and follow through on commitments. Say Thank you – Express genuine appreciation for effort, feedback, and collaboration.

Requirements

• Proof of high school diploma or General Education Degree (GED).
• Minimum one year customer experience and logistics in similar roles required.
• Must be able to communicate (speak, read, comprehend, write in English).

Nice To Haves

• Six months construction or rental industry experience preferred.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Attention to detail and ability to handle multiple tasks efficiently.
• Ability to work collaboratively with team members.
• Must be a self-starter with the ability to work with little to no supervision.
• Knowledge or ability to learn Rental software.
• Proficient in the use of Microsoft or other comparable systems required.
• Consistent attendance.

Responsibilities

• Assist Rental Coordinator with rental customer calls and walk-in inquiries for equipment requests.
• Serve as a hands-on concierge for will calls, escorting customers into rental yards while adhering to customer safety standards.
• Ensure all store transfers and Equipment Movement Records are complete for both inbound and outbound transactions.
• Assist Rental Manager with audits and inventory management to ensure accuracy.
• Assist with daily invoicing tasks.
• Collaborates with the yard attendant to ensure rental contracts are written timely and efficiently, inspecting machines and attachments upon customer return, as needed.
• Assists with any issues or concerns related to equipment rentals, including equipment malfunctions and customer complaints.
• Escalates negotiations for rental rates and pricing to the Rental Coordinator to achieve The Cat Rental Stores desired market share and profitability.
• Conducts Return to Rent/will call inspections and communicates logistics to our transportation vendors, when needed.
• Assist with maintaining showroom cleanliness and display.
• May accomplish training and serve as a team member in support of Western States’ strategic programs, projects, and initiatives.
• Works within and promote corporate vision, mission, and values of the organization.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED