ASSISTANT COORDINATOR OF EMPLOYMENT AND TRAINING PROGRAMS
About The Position
The Assistant Coordinator of Employment and Training Programs assists with coordinating statewide special-purpose employment and training programs and planning, developing, implementing, and evaluating specific employment service programs. The position is within the Department of Labor and Training’s Workforce Development Services and works under general supervision, with some latitude for independent judgment. Work is reviewed upon completion for compliance with instructions and established policies and procedures. The position may plan, assign, and review technical and clerical support staff work and exercises functional supervision of specified programs as needed. This position assists with administration and oversight of the state Eligible Training Provider List (ETPL) under the Workforce Innovation and Opportunity Act. Duties include timely review and processing of training provider applications; collecting and reviewing application and eligibility documents; providing technical assistance on state ETPL requirements; tracking quarterly provider performance submissions; assisting with Management Information System access and program reviews; facilitating provider updates; and communicating and enforcing applicable provider and program requirements. The scheduled workweek is Monday through Friday, 8:30 a.m. to 4:00 p.m., for 35 hours. The position is restricted/limited to the leave of the prior incumbent.
Requirements
- Working knowledge of the Department’s employment and training programs.
- Working knowledge of methods, procedures, and techniques for delivering employment and training services, including employment testing and advising, occupational training, job analysis, farm and migrant worker placement, and services for identified groups.
- Working knowledge of computer systems and applications.
- Skill in writing management reports and procedural manuals.
- Ability to plan, develop, and implement procedures governing staff activity.
- Ability to assess program effectiveness by analyzing a variety of data.
- Ability to conduct brief training programs.
- Ability to assess and recommend improvements to methods, procedures, and techniques for effective personnel utilization.
- Education equivalent to graduation from a recognized college with a specialization in business, public or personnel management, or a closely related field.
- Experience providing specialized knowledge of employment and training programs, staff training, service program development, and office computer systems, or a substantially equivalent combination of education and experience.
Responsibilities
- Assist in coordinating statewide special-purpose employment and training programs and plan, develop, implement, and evaluate specific employment service programs.
- Review federal program letters and related information to determine the effects of federal mandates on local operations.
- Disseminate instructions, procedures, and information concerning employment service programs and related services.
- Coordinate between data processing and local employment service offices concerning computer systems used in local office operations; implement and supervise installation and operation of online systems as assigned.
- Coordinate with U.S. Department of Labor field representatives and local offices to secure data, validate reports, and conduct studies for monitoring and evaluating program effectiveness.
- Assist in developing and conducting staff training on methods and procedures for employment and training services.
- Prepare informational and instructional manuals and other materials for statewide special employment service programs as assigned.
- Provide technical advice to staff administering special-purpose programs.
- Review local employment service records to monitor and evaluate compliance with laws and policies.
- Review and process training provider applications for the state Eligible Training Provider List in a timely manner.
- Collect and review ETPL application and eligibility documentation.
- Provide technical assistance to prospective and current training providers regarding state ETPL requirements.
- Support collection and tracking of quarterly training provider performance submissions.
- Assist with Management Information System access and program review processes.
- Facilitate provider updates and modifications to keep information accurate and current.
- Communicate and enforce applicable provider and program requirements consistently.
- Perform related work as required.
Benefits
- State employee benefits are referenced; details are available through the Office of Employee Benefits website.
- Direct deposit is required for employees hired after September 30, 2014.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
