Assistant Coordinator for Document Services and Archives

City of New York • Flushing, NY

1d • Onsite

About The Position

This position is ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES. Under general direction of the Document Services and Archives Coordinator, with wide latitude for independent initiative and judgment, this role handles requests received by the Document Services and Archives group. The Assistant Coordinator will assist Agency staff with research requests, material selection for design work, publication and display. Responsibilities include digitization, scanning, and preparation of documents for long-term off-site storage, as well as preserving and maintaining all historic materials for all print and digital collections. Data entry into historic archives databases is also required. The role assists with intake and acquisition procedures, including physical handling of new material, discarding duplicates, and recalling documents from off-site storage. Identification of documents requiring conservation and performing basic conservation techniques such as re-packing, copying, and preserving fragile items is part of the job. Boxing and inventorying documents for off-site storage is also a duty. The position involves handling fragile documents, large and heavy rolls of paper and mylar, and retrieving, lifting, and filing various project-related documents. Operation of standard office equipment is expected, along with performing special projects and initiatives assigned, and assisting the Document Services and Archives Coordinator with special projects as needed.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

• Handle requests received by the Document Services and Archives group.
• Assist Agency staff with research requests, material selection for design work, publication and display.
• Assist in the digitization, scanning and preparation of documents for long-term off-site storage.
• Preserve and maintain all historic materials for all print and digital collections.
• Enter data as needed into historic archives databases.
• Assist with intake and acquisition procedures, including physical handling of new material, discarding of duplicates and recalling documents from the off-site storage facility.
• Identify documents that require conservation and carry out basic conservation techniques such as re-packing, copying, and preserving fragile items.
• Box and inventory documents to be transported for off-site storage.
• Handle fragile documents, large and heavy rolls of paper and mylar.
• Retrieve, lift and file forms, shop drawings, approvals, rolls of plans, oversize plan file folders, specifications and other documents relating to capital construction projects.
• Operate standard office equipment including computer, binding machine, copy machine and microfiche reader.
• Perform special projects and initiatives assigned.
• Assist the Document Services and Archives Coordinator with special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level