Archives Assistant
About The Position
The Vignelli Center for Design Studies Archives Assistant will assist with the management of the design archives of renowned designers Lella and Massimo Vignelli, comprised of over 500,000 artifacts documenting their 50-year career across all areas of design. The Archives Assistant position is a rare opportunity to assist a small busy team with multifaceted duties in all aspects of archives management. The Archives Assistant processes archival collections, digitizes artifacts, and helps researchers access the collections. They contribute to department planning and provide public services and outreach through tours, class visits, and social media. Additionally, the Archives Assistant oversees the Archives when the Archivist is out of the office. This position is funded for 5 years with the possibility of continued funding. This is a 35 hours a week, benefits-eligible position.
Requirements
- Knowledge of archival principles, practices, tools, and systems
- Knowledge of management, preservation, and archival of for born-digital and digitized materials
- Skill in appraising, processing, and describing archival collections
- Skill in transferring content from legacy media for archival purposes
- Ability to work as a part of a team
- Ability to develop and maintain effective and positive working relationships
- Bachelor's degree in related field
- 3 years of relevant experience
- Equivalent combination of experience and education may be considered
- Candidates must be eligible to work in the United States.
Nice To Haves
- Oversees the Archives when the Archivist is out of the office.
Responsibilities
- Monitors, organizes, and maintains library stacks to ensure accurate shelving, accessibility, and preservation of materials
- Assists with collection assessment projects, identifies duplicate items, and coordinates removal or relocation as needed
- Processes incoming donations and transfers by creating accession records, labeling materials, and ensuring proper documentation
- Updates and manages collection management systems, tracking the location, condition, and status of archival and library holdings
- Prepares materials for exhibitions, displays, and external loans under supervision.
- Assists in installation and deinstallation of exhibits, event setup, and public program logistics
- Participates in library committees, working groups, and outreach initiatives.
- Helps during tours, instructional sessions, or community engagement programs to promote awareness of archives and special collections
- Arrange, describe and otherwise process archival collections according to local and professional standards.
- Assist in preventive preservation practices, including rehousing objects and digital preservation.
- Provide public services for the department, including reference guidance, class presentations and public outreach, including contributing to our social media channels.
- Digitally photograph and scan archival materials to create high-quality digital images to be used in publications, online presentations, or other purposes by both Archives staff and patrons, including adding digital collections in Google Arts & Culture.
- Assist in preparing displays of collection materials, both in real and virtual exhibition spaces, such as Open House events.
- Oversee Archives when the Archivist is not in the office, supervising student assistant as needed.
- Collaborate on special projects as needed.
Benefits
- benefits-eligible position
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What This Job Offers
Job Type
Full-time
Career Level
Senior
