Assistant Controller - Summit Senior Living

Gallagher, Flynn & Company•Albany, NY

3d•Onsite

About The Position

Summit Senior Living, LLC is a locally owned company dedicated to creating welcoming, comfortable communities for older adults. Based in Albany, New York, it focuses on independent senior living—helping residents maintain their independence while enjoying a strong sense of community. Today, the organization includes five communities totaling approximately 566 units, offering residents maintenance-free living along with social activities, wellness programs, and optional support services that enhance quality of life. At its heart, Summit focuses on more than just housing—it aims to foster a sense of belonging, where residents can stay active, build friendships, and enjoy a lifestyle that feels both supportive and fulfilling. In addition, Summit supports its team by offering a small company feel that prioritizes collaboration, flexibility, and fun. The Assistant Controller will be responsible for the day-to-day accounting functions, monthly closing, quarterly reporting, budgeting, and quarterly cash distributions for a portfolio of residential properties. This role requires a strong understanding of GAAP in the real estate context and the ability to work independently to support leadership in making informed financial decisions. Experience with Entrata Accounting Software is a bonus.

Requirements

Bachelor’s degree in accounting, finance, or related field.
4–7+ years of accounting experience.
Experience in residential property management accounting preferred.
General Microsoft Excel skills (Word, Excel, PowerPoint).
Strong understanding of US GAAP, particularly in real estate accounting (revenue recognition, accruals).
Detail-oriented, proactive "self-starter" with strong organizational and communication skills to meet tight deadlines.

Nice To Haves

Experience with Entrata Software
A CPA license
Experience with construction accounting

Responsibilities

Oversee and review accounts payable and accounts receivable, ensuring accurate coding and approval within Entrata.
Perform monthly bank account reconciliations for all operating and reserve accounts, ensuring cash balance accuracy.
Create and post detailed journal entries, including accruals, prepayments, deferred rent, and fixed asset depreciation.
Maintain the general ledger, rent rolls, and property databases within Entrata to ensure data integrity.
Manage daily cash positioning and variance analysis (budget vs. actual).
Develop and manage monthly budgets.
Lead the month-end closing process to ensure financial statements are produced accurately and in compliance with GAAP.
Prepare comprehensive monthly and quarterly financial packages for senior management and investors, including balance sheets, income statements, and cash flow statements.
Conduct in-depth budget-to-actual variance analysis, explaining significant fluctuations in income, expenses, and cash flows.
Compile work papers and supporting documentation for annual external audits and tax returns.
Calculate and process quarterly cash distributions to investors, including reviewing distribution waterfalls.
Collaborate with property management to prepare annual property budgets and quarterly forecasts.
Assistance with the hiring process, conducting background checks, tracking vacation, and overseeing benefits.