Assistant Contract Support Specialist

AECOM•Fort Myers, FL

22h•$28 - $34•Onsite

About The Position

AECOM is currently seeking to hire an Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Fort Myers, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittments, preparing and maintaining project records, and monitoring compliance with FDOT standards.

Requirements

BS Degree plus none, or AS Degree plus 2 years of related experience, or High School Diploma plus 4 years of related experience
US Citizenship is required due to the projects associated with this position
Valid US Driver’s License required to visit project sites, clients, and other AECOM offices. As a condition of employment, selected candidate must pass a Motor Vehicle Records review

Nice To Haves

CTQP Final Estimates Level I
Understand which surfaces are needed from the designer
Understand the survey data from the field
Prepare the survey data as needed for use in the software
Generate accurate earthwork quantities from the software

Responsibilities

Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, and archival standards
Understands project needs and determines proper resources and tools required for successful project execution
Evaluates external tools, resources, and software platforms to enhance contract administration efficiency
Prepares statistical reports on usage, efficiency, and performance metrics for project documentation and contract management
Proactively identifies opportunities for improvement, cost savings, and process optimization across multiple projects
Analyzes and selects appropriate information services and management systems to support contract administration
Maintains and organizes contract documents, submittments, and project correspondence in accordance with company standards and client requirements
Assists in tracking contractor compliance with contract terms, specifications, and FDOT regulatory requirements
Supports the preparation and processing of change orders, contract modifications, and supplemental agreements
Answers correspondence on special reference subjects and provides administrative support to project teams
Selects and orders new resource materials, office supplies, and documentation systems as needed
Attends project meetings and prepares meeting minutes, action item summaries, and distribution documentation
Performs data entry and database management tasks to maintain accurate project records and contract information
May be designated according to specialized functions within contract administration or project support
Under direct supervision, interacts with professional and technical staff, contractors, and clients to accomplish assigned objectives
Receives guidance on new aspects of assignments and participates in professional development opportunities