Assistant Company Secretary

IREN • Seattle, WA

2d • Hybrid

About The Position

The Assistant Company Secretary reports to the Deputy Company Secretary. The role leads the company secretarial and entity governance workstream supporting IREN's development activity in the United States and Canada, owns the governance and integration of entities and is responsible for the management of the Company's share registry. As IREN continues to grow through development and acquisition, the Company Secretariat (CoSec) team plays a central role in ensuring that IREN's Board, committees and group entities operate to the highest standards of corporate governance. This is a hands-on role suited to an experienced governance professional who is comfortable operating across multiple jurisdictions, managing a high volume of entity and filing activity, and working closely with the Board, senior management counsel and external service.

Requirements

• Tertiary qualification in law, business, commerce or a related discipline; a governance qualification or admission as an attorney is highly regarded.
• Minimum 5 years' company secretarial or corporate governance experience in a listed company environment, with direct exposure to US reporting and governance requirements.
• Demonstrated experience managing multi-jurisdictional entity portfolios, including incorporations, statutory registers, annual maintenance and regulatory filings across the US and Canada; Australian and European entity experience is an advantage.
• Working Sound knowledge of and experience with governance obligations for US listed entities, including share registry operations and equity compensation administration, including and Section 16 filings.
• Experience supporting the integration of acquired entities into a listed group's governance framework.
• Proficiency with board portal and entity management platforms (Diligent and Kube or equivalent) and confidence overseeing governance systems and their data integrity.
• Excellent minute-taking, drafting and document management skills, with strong attention to detail and the ability to manage competing deadlines across time zones.
• High levels of discretion, integrity and professional judgement, with the ability to build effective relationships with directors, executives, overseas counsel and service providers.

Nice To Haves

• a governance qualification or admission as an attorney is highly regarded.
• Australian and European entity experience is an advantage.

Responsibilities

• Manage incorporations, registrations and the establishment of new group entities to support IREN's development pipeline in the United States and Canada.
• Maintain statutory registers and ensure timely regulatory filings and compliance with local regulatory obligations for group entities.
• Maintain the group corporate structure, including group organisation charts and entity records.
• Coordinate director appointments, resignations and officer changes across group entities.
• Manage annual reviews, renewals and ongoing maintenance for all entities within the portfolio.
• Act as the day-to-day liaison with overseas counsel on entity administration, filings and governance matters.
• Own the governance of acquired entities and its subsidiaries following acquisition, including oversight of governance obligations, meetings, papers, resolutions and statutory compliance.
• Lead the integration of acquired entities into IREN's governance framework, systems and reporting cycles, in coordination with Legal, Finance, Tax and the business.
• Support the integration of other newly acquired entities as required.
• Manage the Company's share registry.
• Coordinate share issuances, licence applications and regulatory lodgements, including ASIC lodgements where applicable.
• Support the Board and committee meeting cycle, including forward agendas and annual work plans.
• Coordinate the preparation, review and distribution of Board and committee papers via Diligent.
• Prepare minutes, circular resolutions and written consents and maintain the record of Board and committee decisions.
• Oversee the administration and data integrity of the Company's governance platforms, including Computershare, Diligent and Kube.
• Prepare director disclosures for the financial statements and Proxy Statement.
• Manage the annual D&O questionnaire process and consolidate responses.
• Prepare and lodge regulatory filings and lodgements arising from share issuances and corporate actions.
• Contribute to the development of CoSec precedents, templates and the governance knowledge system.
• Provide back-up and support to the other Assistant Company Secretary and the wider CoSec and Legal teams as required.

Benefits

• Medical, dental, and vision insurance coverage – 100% company paid for employees and dependents
• Company-paid life and disability insurance
• Voluntary life and critical illness coverage available
• Employee Assistance Program and virtual health care platform
• RRSP with company match
• Voluntary TFSA
• 3 weeks annually for vacation and paid holidays
• Flexible Work Arrangements
• Opportunities for advancement and internal mobility
• Training and personal development opportunities
• Company events and team-building activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree