Assistant Manager- Tucson

New Earth Residential•Tucson, AZ

5d•$23 - $25•Onsite

About The Position

At New Earth Residential, we believe in the power of community. We are seeking an outgoing, personable, and detail-oriented Assistant Community Manager who thrives on making others feel welcome and valued, and enjoys the satisfaction of achieving great results each day. This role offers an ideal mix of engaging with people and ensuring everything runs smoothly. The Assistant Manager supports the Community Manager in all aspects of community operations and assists in supervising all community associates.

Requirements

A minimum of one (1) years of experience as an on-site Leasing consultant or Assistant Manager in multi-family housing, hospitality, or similar industry.
A high school diploma or equivalent is required.
Skilled in assessing and providing for community common areas and amenities; detail-oriented and committed to upholding community standards.
Capable of independently prioritizing tasks and managing time efficiently to achieve set objectives and complete projects.
Proactive problem solver and agile in adjusting to shifting priorities in a dynamic environment.
Experienced user of Outlook, Excel, Word, and internet applications.
Possesses excellent verbal and written communication abilities, strong organizational skills, and adeptness at collaborating with on-site staff, customers, supervisors, corporate associates, and vendors.
Fluent in English with the ability to communicate, comprehend, read, and write effectively.
Competent in understanding legal documents, managing rent collections, and overseeing lease agreements.
Intermediate math skills, including arithmetic operations, fractions, decimals, and percentages, essential for financial record-keeping, budgeting, and reporting.
In-depth understanding of property management with a focus on lease terms and contract compliance, including collections.
Ability to perform the essential functions of the Community Manager position without accommodation.

Nice To Haves

Bilingual candidates are strongly encouraged to apply.
College education, CAM or ARM certification encouraged.

Responsibilities

Manage bookkeeping, including entering all monetary transactions and handling electronic payments.
Input data for new move-ins, move-outs, renewals, and rentable items into Resman.
Handle delinquency by issuing notices, such as 3-day and small balance letters, and initiate eviction processes with the attorney’s office when necessary.
Support leasing and marketing efforts through phone outreach, greeting and guiding prospective residents, gathering prospect details, scheduling appointments, showcasing ready and model apartments, generating quotes, closing deals, securing deposits, and aiding with rental applications and credit verifications.
Assist in the preparation of paperwork for new and renewal lease agreements.
Suggest rental rate adjustments or concessions to the Community Manager to boost rental activity.
Prepare security deposit disposition reports and other reports as requested by the Community Manager.
Conduct accounting month-end reporting.
Review resident files and accounting records for unpaid or late fees, communicate with residents about outstanding balances, implement collection procedures, and enforce lease terms to maximize revenue.
Aid in organizing community events, preparing newsletters, and maintaining resident loyalty and retention programs.
Identify areas for improvement and propose suggestions to enhance community efficiency, productivity, and profitability.
Perform other duties as assigned by the Community Manager.
Prepare thoughtful move-in gifts and places them in ready-to-move apartments, completing final inspections to ensure all service requests are fulfilled by the scheduled move-in date.
Conduct monthly competitive market research, shopping local listings to keep rental rates, concessions, and security deposits aligned with market trends.
Perform daily inspections of the clubhouse, office, amenities, models, and other common areas, ensuring they consistently meet high standards of preparation.
Contribute to maintaining community aesthetics by promptly picking up litter from community exteriors and common spaces.
Manage daily rent, security deposit, and other community income collection, posting, and deposits to ensure timely processing.
Assist the Community Manager in achieving targeted occupancy rates, efficient collections, and budgeted expense goals.
Work closely with the Program Coordinator to spread the word by distributing and displaying the latest monthly Urban Village Newsletter throughout the community.
Engage with residents, fueling excitement about upcoming events and fostering a strong sense of community participation.
Champion the use of garden boxes and beehives within the community (if applicable), promoting a greener, more sustainable environment.
Join the annual Impact Day to tackle community enhancement projects.
Forge connections with vendors and potential partners, establishing communication channels to support the community's needs.
Keep the Program Coordinator informed by sharing relevant information and contact details for potential collaborations.
Educate residents about the Urban Village program and inspire their involvement as resident facilitators, empowering them to take on leadership roles.
Guide interested residents through the sign-up process for the Urban Village program.