Assistant City Manager

City of Farmington Hills•Farmington Hills, MI

1d•Hybrid

About The Position

Under the general direction of the City Manager, serves as a member of the executive leadership team and assists in the administration and strategic direction of City government. Provides leadership and oversight for assigned departments, functions and major initiatives. Coordinates action across departments to advance City Council priorities, the City’s Strategic Plan and the City Manager’s administrative direction. Works with department directors to set responsibilities, monitor progress, resolve implementation barriers and improve service delivery. Advises the City Manager on complex operational, fiscal, organizational and policy matters and acts on behalf of the City Manager when designated. Models the City’s values of Excellence, Integrity, Collaboration, Customer Focused and Innovation.

Requirements

Seven years of progressively responsible experience in municipal or comparable public-sector administration.
Experience must include substantial leadership of programs, departments, professional staff or major organizational initiatives and collaboration across functions.
An equivalent combination of education and experience that provides the required knowledge and abilities may be considered.
Bachelor’s degree from an accredited college or university in public administration, business administration, public policy, finance, urban planning, organizational leadership or a closely related field.
Ability to use standard office software and digital tools to analyze data, prepare reports and presentations, monitor projects and communicate effectively.
Ability to learn City systems relevant to assigned responsibilities.
Valid driver’s license and ability to travel to City facilities and meetings as needed.

Nice To Haves

Master’s degree in a related field
Senior municipal leadership experience
Experience in strategic planning, municipal finance, capital projects, community or economic development, organizational development, labor relations, public safety administration, or process improvement.

Responsibilities

Assists the City Manager in administering City government in accordance with the City Charter, applicable law, City policy and collective bargaining agreements.
Directs assigned departments, programs or functions within authority delegated by the City Manager.
Coordinates implementation of the City’s Strategic Plan and City Council and City Manager priorities.
Works with directors to establish responsibilities, schedules and measures of progress.
Monitors Citywide priorities, assigned departmental commitments and major projects.
Identifies delays, risks and resource needs; facilitates corrective action; and reports significant matters to the City Manager.
Leads work involving multiple departments, promotes timely information sharing and resolves issues that require executive coordination.
Maintains clear accountability for decisions and follow-through.
Provides direction, consultation and support to assigned department directors and other leaders on operational and strategic matters.
Encourages effective management, collaboration and improved public service.
Leads or provides executive oversight for major capital, redevelopment, service improvement and organizational initiatives assigned by the City Manager.
Coordinates participating departments and outside partners as appropriate.
Identifies opportunities to simplify processes, improve customer service, use technology effectively and evaluate results.
Leads assigned changes in coordination with affected departments.
Works with the City Manager, Finance Director and department leaders on operating and capital budgets and the financial effects of major initiatives.
Promotes prudent use of public resources and alignment of priorities with available funding.
Partners with Human Resources and department leaders to assess workforce capacity, leadership needs, succession risks and organizational structure.
Supports leadership development while respecting departmental responsibilities.
Sets expectations, coaches, evaluates performance and addresses performance concerns for assigned direct reports, consistent with delegated authority and City policy.
Prepares, reviews and presents objective reports, analysis and recommendations for the City Manager and City Council.
Helps ensure that Council receives accurate, understandable information in time for informed consideration.
Represents the City Manager at meetings with public agencies, community organizations, businesses, residents and professional groups as assigned.
Builds productive working relationships and communicates the City’s administrative position accurately.
Coordinates with Human Resources, legal counsel and other City leaders on significant labor and employee relations matters.
Participates in collective bargaining or labor-management discussions when assigned by the City Manager.
Chairs the City’s Defined Contribution Retirement Committee (DCRC), with the Human Resources Director serving as Co-Chair.
As a voting member, participates in the DCRC’s duties as trustee of the Defined Contribution Plan trust, including administration, management and proper operation of the Plan and interpretation and implementation of its provisions.
Leads committee meetings and coordinates committee work in accordance with the City Council-adopted policy, governing plan documents and applicable law.
Monitors legislative, regulatory and governmental developments affecting City operations and coordinates analysis and responses with responsible departments.
Helps resolve complex, escalated or cross-department service concerns and supports responsive communication with residents and other customers.
Serves as Acting City Manager when designated, exercising authority consistent with the City Charter, City policies and the City Manager’s direction.
Maintains professional knowledge through training and participation in relevant municipal and professional organizations.
Performs other related duties assigned by the City Manager consistent with the position.