Assistant City Clerk

City of Fellsmere•Fellsmere, FL

4d•Onsite

About The Position

Performs responsible administrative, clerical, and technical work in support of the City Clerk’s Office. The Assistant City Clerk serves as principal assistant to the City Clerk and assists in maintaining official City records, coordinating City Council and board meeting activities, processing legal documents, administering records management functions, and ensuring compliance with applicable laws and regulations. The position works under the general supervision of the City Clerk and may assume departmental responsibilities in the City Clerk’s absence.

Requirements

Minimum of five (5) years of progressively responsible clerical, administrative, or municipal government experience, involving municipal clerk functions, records management, public meetings, or elections administration.
The Florida Notary Public Commission is required to obtain the ability within a specified period after hire.
Must be bondable.

Nice To Haves

Bachelor’s degree preferred
Supervisory or local government experience preferred.
Spanish-speaking ability preferred.
Certified Municipal Clerk (CMC) designation preferred but not required at time of hire.

Responsibilities

Assists the City Clerk in maintaining official City records, documents, and archives.
Assists with preparation and administration of City Council meetings, workshops, and advisory board meetings.
Attends meetings assigned and assists with recording, preparing, and maintaining official minutes.
Assists with preparation, processing, indexing, filing, and retention of ordinances, resolutions, contracts, agreements, deeds, and other legal documents.
Maintains official files and databases related to City records and legal documents.
Assists with the coordination and administration of municipal elections, legal advertisements, notices, and required publications.
Assists with public records requests in accordance with Florida Public Records Law.
Uploads City Council agendas, minutes, audio recordings, and other official documents to the City website in a timely manner while ensuring ADA compliance.
Assists with records retention, scanning, imaging, and document archival in compliance with state retention schedules.
Administers oaths and notarizes documents as authorized.
Provides customer service to residents, staff, elected officials, and outside agencies.
Answers telephones, responds to inquiries, and assists the public courteously and professionally.
Assists with cemetery records, lot sales, deeds, and related recordkeeping as assigned.
Assists with maintenance of reservation systems for City facilities and community spaces.
Composes and prepares professional correspondence, reports, memoranda, and electronic communications.
Maintains office supplies and assists with general office administration.
Performs research and compiles statistical or administrative information as requested.
Assumes duties and responsibilities of the City Clerk in the Clerk’s absence, as assigned.