Assistant City Clerk/Boards and Commissions Coordinator 8177

City of Greensboro•Greensboro, NC

9d•Onsite

About The Position

The City of Greensboro is seeking an Assistant City Clerk – Boards and Commissions Coordinator to play a key role in supporting City Council and managing the City's Boards and Commissions program. This position serves as a central point of contact for board and committee liaisons, applicants, citizens, City staff, and elected officials. The successful candidate will help manage appointments and vacancies, prepare reports, maintain accurate records, coordinate meeting-related activities, and ensure information is communicated accurately and timely. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, is comfortable managing competing deadlines, and takes pride in producing accurate work. The position offers an opportunity to make an impact by supporting City Council and the community, serve the community by connecting residents with opportunities to participate in local government, work with a dynamic team, grow professionally, and build a career in municipal government.

Requirements

Associate's Degree with 1–3 years of professional office experience OR an equivalency: High School Diploma/GED with 5 or more years of professional office experience.
Experience answering multi-line telephone systems.
Experience writing professional meeting minutes.
Experience using Microsoft Word, Excel, and Outlook.
1–3 years of customer care/customer service experience.
Reliable, organized, technologically savvy, and an excellent communicator.
Comfortable working in a fast-paced environment, managing deadlines, quickly compiling reports, and working collaboratively as part of a dynamic team.
Ability to communicate effectively with elected officials, staff, citizens, and community partners.
Strong professional writing and editing skills.
Ability to prepare clear, accurate meeting minutes.
Ability to manage multiple priorities and deadlines.
Comfortable working with technology and learning specialized software.
Ability to quickly gather, organize, analyze, and report information.
Demonstrates excellent customer service.
Dependable and detail-oriented.
Works effectively as part of a team.
Maintains professionalism and confidentiality in a public-sector environment.

Nice To Haves

Associate's Degree or higher in Business Administration, Public Relations, or a closely related field.
Experience working in a municipal government office, preferably an executive office.
Experience with Boards and Commissions software or similar systems.
Experience with agenda management software.
Experience supporting elected officials, executive leadership, boards, commissions, or legislative functions.

Responsibilities

Manage the City's Boards and Commissions application, appointment, and vacancy process.
Monitor pending appointments and upcoming vacancies and regularly communicate this information to City Council.
Serve as the administrator of Board Manager, the City's Boards and Commissions software.
Maintain accurate appointment, vacancy, and member information in Board Manager and on the City's website.
Prepare weekly reports regarding applications received and current vacancies.
Prepare monthly reports for City Council regarding current and upcoming vacancies.
Serve as a primary point of contact for Board and Committee Liaisons.
Communicate effectively with elected officials, City staff, applicants, board members, and citizens.
Administer Oaths of Office.
Track appointments to ensure accurate and timely reporting.
Prepare annual reporting for the North Carolina Secretary of State's Office.
Prepare and publish professional meeting minutes, summaries, and recommendations for meetings attended, including City Council and committee meetings.
Adhere to Council directives and established policies and procedures when preparing ordinances, resolutions, public notices, correspondence, and related documents.
Ensure applicable statutory requirements are met.
Serve as Assistant Secretary to the Civil Service Board.
Provide Notary Public services.
Process and issue cemetery deeds.
Respond to information requests and inquiries from citizens, City staff, and outside agencies.
Conduct research and provide accurate information within the area of responsibility or appropriately refer inquiries to authorized departments.
Support agenda management and related legislative processes.