Assistant Chief of Fiscal/Administrative Services

State of Connecticut • Hartford, CT

3d • Hybrid

About The Position

The State of Connecticut, Department of Social Services (DSS), is looking for a diligent and meticulous individual to join our team as an Assistant Chief of Fiscal/Administrative Services in our Division of Fiscal Services. You will coordinate fiscal budgetary oversight and support, ensuring transparent operations within agency programs. Your collaboration with Chief Fiscal Officers and Program leaders will meet organizational needs. This opportunity is ideal for a financial leader ready to coordinate the management of funds exceeding $1 billion annually and make a significant impact within our communities.

Requirements

• Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.
• Two (2) years of the General Experience must have been supervising professional level staff.
• Considerable knowledge of and ability to apply management principles and practices; and ability to understand and apply relevant state and federal laws, statutes and regulations; principles and practices of public administration with special reference to governmental budget management and governmental accounting; Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; Considerable interpersonal skills; oral and written communication skills; Considerable ability in preparation and analysis of financial and statistical reports; Ability to utilize EDP systems for financial management.

Nice To Haves

• Experience supervising fiscal staff, conducting complex financial analyses, and preparing budget reports.
• Advanced Excel skills
• Knowledge of State of Connecticut budgeting and accounting
• Expertise in creating financial reports for public sector organizations
• Familiarity with federal and state healthcare regulations
• Experience supervising professional and managerial level fiscal staff.
• Experience developing complex financial analysis and budget reports.
• Experience with Microsoft Excel, including the ability to create and manage complex formulas, pivot tables, and conditional formatting.
• Experience with State of CT budgeting and accounting.
• Experience preparing detailed financial status reports for public sector organizations.
• Experience interpreting and complying with federal and state laws and regulations related to the programs and policies of healthcare.
• Experience utilizing CORE CT financials modules.

Responsibilities

• Build and manage detailed contract management and tracking reports, ensuring timely follow-up on outstanding items.
• Analyze data to develop accurate budget estimates and write cost-benefit analyses to guide decision-making.
• Prepare and deliver financial statements, as well as statistical and narrative fiscal/administrative reports.
• Serve as a key liaison, collaborating with program staff, providers, the Office of General Counsel, and Fiscal Division staff to resolve contract issues efficiently.
• Process and verify contract payments, ensuring compliance with payment schedules and contract terms/conditions.
• Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis.
• Assists in coordinating, planning and managing activities.
• Formulates program goals and objectives.
• Develops or assists in development of related policy.
• Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures.
• Evaluates staff.
• Directs or assists in the direction of budget management function.
• Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities.
• Advises agency head regarding fiscal and administrative matters.
• Assists EDP experts in planning and implementation of financial aspects of EDP systems.
• Utilizes EDP systems for financial records, reports and analyses.
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation.
• Leads the recruitment and hiring of staff, including outreach, interview and selection.
• May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping.
• In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies.
• May direct a program of internal and/or external audit.
• Performs related duties as required.

Benefits

• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager