Assistant Chief Information Officer

City of Portsmouth•Portsmouth, VA

6d•Onsite

About The Position

Under limited supervision, this position is responsible for assisting with the development of information systems goals and objectives, policy and procedures, design, development, acquisition, installation, management, evaluation, and administration. Reports to Chief Information Officer. Assists with the development of a full range of comprehensive/innovative information technology programs to enable city businesses, inform the community, and improve and promote quality of life and public safety; uses feedback and input from throughout the organization. Assists in providing strategic leadership in critical areas of information technology administration and assists in the coordination of cross-departmental initiatives and fostering strategic partnerships for enterprise-wide digital services. Assists with applications development and support management, information technology systems development and support, geospatial information services, public information, printing services, telecommunications, and video services. Responsible for the effective supervision of assigned staff and administrative tasks to include budget preparation and monitoring expenditures, staff development and training, succession planning, performance management, employee relations, prioritizing and assigning work and related activities. Establishes systems for ensuring city and departmental personnel policies and procedures are appropriately administered; assists with departmental human resources functions, to include employee relations and staff development programs and develops departmental strategic plans, research and evaluations. Directs technological risk evaluation and compliance management processes. Leads implementation of best practices and standards in process, design, architecture and operations of service information technology delivery. Assists with the administrative oversight for departmental activities and functions; responsible for day-to-day supervision of division managers and coordinates the department’s work production; and advises and assists in developing the departmental direction, priorities, goals and objectives to meet city and departmental needs. In the absence of the Chief Information Officer (CIO), this position will serve in the full capacity of the CIO. Performs other duties as assigned. Individual assignments will be determined by supervisor based on current workload and department needs.

Requirements

Requires a Bachelor’s Degree from an accredited college or university in Public Administration, Management Information Systems, Computer Systems or a related field and 5-7 years of progressively responsible management and supervisory experience; or an equivalent combination of education, experience and training which provides the required skills, knowledge and abilities.
Has considerable knowledge of the current trends and developments in information technology.
Has considerable knowledge of the principles of supervision, organization and administration.
Has considerable knowledge of the principles, methods, and techniques of public administration.
Has considerable experience in project management and strategic planning.
Has considerable experience in overseeing help desk operations, software applications and customer service.
Is able to plan, direct and coordinate the work of subordinate employees.
Is able to use common office machines.
Is able to exercise considerable initiative and independent judgment in analyzing and applying standards to a variety of situations.
Is able to establish and maintain effective working relationships as necessitated by work assignments.
Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occurs in areas of responsibility.
Maintains high quality communication and interacts within department and division, and with co-workers and the general public.
Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions."
Assumes responsibility for doing assigned work and meeting deadlines.
Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures.
Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.
Attends work regularly and adheres to city policies and procedures regarding absences and tardiness.
Provides adequate notice to higher management with respect to vacation time and time-off requests.
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.
Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.
Exercises analytical judgment in areas of responsibility.
Identifies problems or situations as they occur and specifies decision objectives.
Identifies or assists in identifying alternative solutions to problems or situations.
Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.
Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment.
Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.
Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with city policy or procedures, etc.
Offers suggestions and recommendations to encourage and improve cooperation between all staff persons within the department.
Shares knowledge with supervisors and staff for mutual and departmental benefit.
Contributes to maintaining high morale among all department employees.
Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the general public so as to maintain good will toward the department and project a good departmental image.
Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the city.
Plans and organizes daily work routine.
Establishes priorities for the completion of work in accordance with sound time-management methodology.
Avoids duplication of effort.
Estimates expected time of completion of elements of work and establish a personal schedule accordingly.
Attends meetings, planning sessions and discussions on time.
Implements work activity in accordance with priorities and estimated schedules.
Maintains a calendar for meetings, deadlines and events.
Adheres to all safety and housekeeping standards established by the city and various regulatory agencies.
Sees that the standards are not violated.
Maintains a clean and orderly workplace.
Plans, directs and uses information effectively in order to enhance activities and production of the department.
Knows and understands the expectations of the city regarding the activities of the division and works to see that these expectations are met.
Designs and formulates ways, means and timing to achieve the goals and objectives of the department and the division.
Within the constraints of city policy, formulates the appropriate strategy and tactics for achieving division and departmental objectives.
Organizes, arranges and allocates manpower, financial and other designated resources in an efficient and effective way so as to achieve the goals and objectives of the division and department.
Organizes work and that of subordinate staff well.
Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all city and department matters affecting them and/or of concern to them.
Works with other department officials and management to select and recommend employment of personnel for the division who are qualified both technically and philosophically to meet the needs of the division and the department.
Personally directs the development and training of division personnel in order to ensure that they are properly inducted, oriented and trained.
Provides a work environment, which encourages clear and open communications.
Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied.
Provides adequate feedback to staff so that they know whether their performance levels are satisfactory.
Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary.
Exercises enthusiasm in influencing and guiding others toward the achievement of department goals and objectives.
Provides a work environment, which is orderly and controlled.
Coordinates, audits and controls manpower and financial resources efficiently and effectively.
Coordinates, audits and controls the utilization of materials and equipment efficiently and effectively.
Has a clear and comprehensive understanding of city standards, methods and procedures.
Assigns additional duties to staff as necessary and/or appropriate in order to meet division goals, enhance staff abilities, build confidence on the job and assist staff members in personal growth.
Has confidence in staff to meet new or additional expectations.
Uses discretion and judgment in developing and implementing courses of action affecting the division.
When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives.
Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of the division and the department.
Employs imagination and creativity in the application of duties and responsibilities.
Is not adverse to change.
Strives to develop and maintain good rapport with all staff members.
Listens to and considers suggestions and complaints and responds appropriately.
Maintains the respect and loyalty of staff.
Has a clear and comprehensive understanding of city policies regarding the division, department, and city function.
Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff.
Keeps abreast of changes in operating philosophies and policies of the city and continually reviews division policies in order to ensure that any changes in city philosophy or practice are appropriately incorporated.
Also understands the relationship between operating policies and practices and department morale and performance.
Works to see that established policies enhance same.
Must be physically able to operate a variety of automated office machines which include computer, adding machine, calculators, copiers, facsimile machines, telephones, etc.
Must be able to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Sedentary Work involves sitting most of the time but may involve walking or standing for periods of time.
Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving instructions, assignments and/or directions to subordinates or assistants.
Requires the ability to read a variety of correspondence, reports, records, forms, statistical summaries, policy manuals, etc.
Requires the ability to prepare reports, correspondence, records, forms, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
Requires the ability to speak before groups of people with poise, voice control and confidence.
Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatical form; deal with several abstract and concrete variables.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Must be able to communicate effectively and efficiently using Standard English.
Requires the ability to utilize mathematical formulas, to add and subtract, multiply and divide.
Must be able to utilize decimals and percentages; interpret graphs.
Requires the ability to inspect items for proper length, width and shape.
Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.
Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc.
Must have minimal levels of eye/hand/foot coordination.
Does not require the ability to differentiate between colors and shades of color.
Requires the ability to deal with people beyond giving and receiving instructions.
Must be adaptable to performing under minimal levels of stress when confronted with persons acting under stress.
Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).
An acceptable general background check to include a local and state criminal history check and sex offender registry check.
A valid driver’s license with an acceptable driving record.
In the event of a declared emergency in the City of Portsmouth, individuals in this position are required to work to ensure the continuity of essential services that require the use of technology.

Responsibilities

Assists with the development of a full range of comprehensive/innovative information technology programs to enable city businesses, inform the community, and improve and promote quality of life and public safety; uses feedback and input from throughout the organization.
Assists in providing strategic leadership in critical areas of information technology administration and assists in the coordination of cross-departmental initiatives and fostering strategic partnerships for enterprise-wide digital services.
Assists with applications development and support management, information technology systems development and support, geospatial information services, public information, printing services, telecommunications, and video services.
Responsible for the effective supervision of assigned staff and administrative tasks to include budget preparation and monitoring expenditures, staff development and training, succession planning, performance management, employee relations, prioritizing and assigning work and related activities.
Establishes systems for ensuring city and departmental personnel policies and procedures are appropriately administered; assists with departmental human resources functions, to include employee relations and staff development programs and develops departmental strategic plans, research and evaluations.
Directs technological risk evaluation and compliance management processes.
Leads implementation of best practices and standards in process, design, architecture and operations of service information technology delivery.
Assists with the administrative oversight for departmental activities and functions; responsible for day-to-day supervision of division managers and coordinates the department’s work production; and advises and assists in developing the departmental direction, priorities, goals and objectives to meet city and departmental needs.
In the absence of the Chief Information Officer (CIO), this position will serve in the full capacity of the CIO.
Performs other duties as assigned. Individual assignments will be determined by supervisor based on current workload and department needs.