Assistant Buying Office Operator

WINDSOR FASHIONS LLC•Santa Fe Springs, CA

1d•$23 - $25•Onsite

About The Position

This role serves as a central operational and communication hub between internal teams (Buying, Distribution Center, Store Operations, Visual, Finance, and Accounts Payable) and external vendors. The position is responsible for maintaining pricing accuracy, managing promotional updates, overseeing RTV processes, and supporting vendor and compliance activities. The individual in this role demonstrates strong analytical and managerial skills, the ability to train and guide team members, and a deep understanding of company policies and procedures. They ensure seamless coordination of purchase orders, vendor communication, and documentation while supporting continuous improvement initiatives across pricing, promotions, and compliance.

Requirements

Possess strong written and communication skills
Proper grammar is essential
Research Skills
Time Management
Problem Solver
Analytical Thinking (Developing): Applies sound reasoning and logic to solve routine problems, using established methods and processes while continuing to build critical-thinking skills.
Maintain and exemplify Windsor values with both our immediate and extended Windsor Family
Clearly communicate product strategies and build cross-functional relationships within the buying team DC, IT, Stores Ops
Provide leadership to employees and peers that foster an environment of open communication and development
Ability to multitask and prioritize workload while being flexible to the needs of the business
Clearly and respectfully communicate challenges and opportunities to supervisor
Curiosity to learn and grow skillset

Responsibilities

Updates promotion list(s) and Aptos pricing simulations for weekly promo pricing
Download promo pricing documents weekly for stores
RTV’s- communicate the return to the stores, main log and daily follow up with the store teams until the RTV is complete
Daily communication to the buyers and vendors as needed
Key communicator to Trade Flow regarding Canadian requirements
Comprehends the cause and intent of policies, procedures and/or reports
Has excelled at 2 or more of the following skills (Pricing, Promos, Vendor Relations, DC Relations, Training)
Exemplify managerial skills and can solve problems
Exemplify ability to train team members
Expose to updating policies, procedures, reports and/or training material
Expose to Chargeback communication to manager and/or executive members
Expose to Vendor Compliance Guide
Supports communications with Store Ops and Visual Director regarding store promotions, daily directives and promo checklist
Supports the role of a liaison to DC by updating pre-ticketing logs and communicating regarding pre-ticketing requests.
Supports Open/Close PO’s as needed for the DC team
Supports shipping samples back to vendors, packing, logging information and communication with the DC and vendor
Supports updating and maintain daily logs such as but not limited to the following: PO’s entered by day, checking style attributes, Google bucket images, PID style corrections
Supports setting up new vendors, communication with the vendor and the AP team. Updating and maintaining all appropriate logs
Supports updating and maintaining Vendor Contact Master Log as needed
Supports emailing out our PD agreement, file and log once received from vendor
Supports submitting MD total reports by channel
Supports communication, identifies discrepancies and mediates ticket orders as needed for vendors with Fineline