Assistant Buyer

Pasadena Area Community College District•Pasadena, CA

17d•Onsite

About The Position

Under supervision of the Director of Purchasing, the Assistant Buyer assists with a variety of bidding functions and buying activities in the acquisition of equipment, supplies, and material for the District.

Requirements

High School Diploma or equivalent.
Two years of experience in a purchasing or accounting environment including working with specifications and requests for quotes.
Knowledge of purchasing principles and practices, including contract and specifications development.
Knowledge of accounting and financial control practices.
Knowledge of inventory procedures and record keeping.
Knowledge of purchasing terminology.
Knowledge of legal requirements for public purchasing.
Ability to use the computer and willingness to learn new software systems including the Purchasing software system presently in use and function effectively in a computerized environment.
Ability to communicate effectively.
Ability to work in a multiethnic environment.
Ability to organize and file.
Ability to develop a knowledge of legal codes and District procedures and apply it to daily activities.
Seeing to inspect written documents, communicate with District staff.
Sitting for extended periods of time.
Bending, kneeling and reaching to retrieve and file records.
Dexterity of hands and fingers to operate a keyboard and other office equipment.
Procurement Process Knowledge.
Attention to Detail & Accuracy.
Bid Preparation & Documentation.
Supplier Communication & Follow-Up.
ERP & Purchasing Systems Proficiency.
Regulatory & Policy Compliance.
Organizational & Recordkeeping Skills.
Initiative & Problem-Solving.
Must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.

Nice To Haves

Associate degree or coursework in business, accounting, or a related field preferred.

Responsibilities

Maintains and files electronic and physical records of various purchasing transactions including purchase orders, contracts, field agreements, Board agendas and reports.
Processes low value requisitions, purchase orders, blanket orders, agreements and change orders.
Analyzes reports and data, cross-checking multiple resources.
Develops and maintains statistical data and compiles such information into usable reports.
Prepares weekly reports and compiles Board agenda information.
Maintains up-to-date vendors catalogs, records and insurance certificates.
Updates vendors records in Banner.
Assists with department inquiries.
Seeks new sources of supply; contacts and interacts with vendor representatives.
Analyzes discrepancies between contracts, purchase orders and invoices and recommends appropriate action.
Follows up on late deliveries and contracts.
Performs a variety of unscheduled duties traditionally performed by an Assistant Buyer.