Assistant Business Office Manager

CommuniCare Health Services

9h•Onsite

About The Position

The Assistant Business Office Manager is responsible for maintaining business office policies and assisting with accounts receivable and resident funds. This role requires functioning as both a team member and leader to ensure work is accomplished and quality service is delivered, while also managing resources and supporting team successes. The position focuses on delivering quality service and managing resources within their control, while assisting others in resource management.

Requirements

Prior work/life experiences, preferably in a healthcare setting.
Prior supervisory experience and management training.
Prior experience preferably with related software applications.
Must possess a thorough understanding of accounts receivable/collections, resident funds, and management of information systems.
Must have the ability to make independent decisions when circumstances warrant such action.
Must be able to deal tactfully with team members, other staff, residents, family members, visitors, government agencies, and the general public.
Must be willing to seek out new methods and principles and be willing to incorporate them into practices.
Basic computer literacy and skills.

Nice To Haves

Payroll experience preferred

Responsibilities

Make daily deposits to the facility bank account.
Assist with reviewing monthly statements for accuracy.
Provide assistance with maintaining up-to-date information with Collection Blitz Log and Medicaid Pending Log.
Identify and assist with the preparation of adjustments, attach supporting documentation, and submit to the Executive Director for approval.
Assist with maintaining monthly A/R duties.
Post Ancillaries.
Post Daily Census Activity.
Post Daily Cash (if applicable).
Maintain Accurate bed hold utilization log.
Notify resident/responsible party at the start and end of bed hold of remaining days available in the calendar year.
Assist with completion of insurance forms as needed.
Provide assistance with answering questions and provides information to families and residents.
Provide assistance with outbound mailings, provide sufficient postage as needed.
Order office supplies for the entire building and control available resources.
Maintain resident accounts.
Attend and participate in scheduled training, education classes, and orientation programs to maintain and enhance quality of care.
Perform other related activities as assigned or requested.
Maintain and work within established departmental, center, and home office policies and procedures, objectives, quality improvement program, and safety, environmental and infection control standards.
Field overtime, paid time, and trade requests, and communicate with Corporate Payroll as needed.
Respect the confidentiality and dignity of employees.
Review daily exemption sheets for payroll.
Ensure that payroll records are accurately maintained.
Generate payroll reports and distribute them to department heads for review.
Answer questions from employees, department heads, etc. regarding payroll.