Assistant Business Manager, College of Liberal Arts, Education and Human Development
About The Position
The Assistant Business Manager will support the Dean's Office in the preparation and submission of the College's annual budget, and manage general fund and restricted accounts, including expenditures and budget tracking. This role involves reviewing submissions for accuracy, maintaining financial tracking spreadsheets, and assisting with grant and contract budget preparation. The Assistant Business Manager will also serve as a liaison with various university departments such as Business Affairs, Academic Affairs, Bursar Operations, General Accounting, and Sponsored Programs, ensuring compliance with University, System, and State policies. Additionally, the position supports summer budget development and revenue/expense tracking. In terms of personnel management, the role acts as a liaison with Human Resources, Academic Affairs, and Finance for personnel processes, reviews personnel action forms, and assists in tracking faculty, staff, and student employee hiring. Processing graduate assistant and student worker appointments, and maintaining personnel records are also key responsibilities. Administrative duties include managing office equipment and supplies, collaborating on record retention, supporting inventory and purchasing, providing basic training on university business processes, and assisting with travel compliance and booking. The position also involves maintaining endowment/professorship databases, processing foundation payments and scholarship submissions, and assisting with onboarding new employees. Other duties as assigned by the Dean.
Requirements
- Bachelor’s degree in business, finance, public administration, or related field
- At least two (2) years of relevant experience
- Strong organizational, analytical, and communication skills
- Proficiency in Microsoft Office Suite, particularly Excel
Nice To Haves
- Advanced degree
- Familiarity with higher education budgeting or personnel process
- Experience with Workday or similar systems
- Knowledge of Louisiana state or university financial policies
- Experience supporting budget development or HR processes
Responsibilities
- Assist the Dean’s Office in preparation and submission of the College’s annual budget
- Support management of general fund and restricted accounts, including expenditures and budget tracking
- Review electronic and hardcopy submissions from departments for accuracy prior to approval routing
- Maintain financial tracking spreadsheets and databases
- Assist with grant and contract budget preparation and tracking
- Serve as liaison with Business Affairs, Academic Affairs, Bursar Operations, General Accounting, and Sponsored Programs on routine matters
- Ensure adherence and compliance with University, System, and State policies
- Assist in development and preparation of financial reports for leadership
- Support summer budget development and revenue/expense tracking
- Serve as liaison with Human Resources, Academic Affairs, and Finance on personnel processes
- Review personnel action forms for accuracy prior to submission for approval
- Assist in tracking faculty, staff, and student employee hiring
- Process graduate assistant and student worker appointments as needed
- Maintain personnel records and related documentation in the college office
- Assist with office equipment and supply management
- Collaborate with administrative staff to maintain effective record retention and document processing practices
- Support inventory and purchasing of office supplies
- Provide basic training and guidance to faculty and staff on university business processes
- Assist with travel/ensuring travel compliance/keep up to date with changing state and university policies regarding travel
- Booking travel for external committee members, students, as needed
- Maintain endowment/professorship databases, review/submit endowment/professorship purchases, travel expenses, supplemental pay, etc.
- Assist with foundation payment processing, foundation scholarship/award submissions and expenditure tracking
- Assist with onboarding support for new employees as needed
- Other duties as assigned by the Dean
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
