Assistant Business Manager, College of Liberal Arts, Education and Human Development

University of New Orleans•New Orleans, LA

About The Position

This position supports the Dean's Office in budget and finance, personnel management, and general administrative tasks within the College of Liberal Arts, Education and Human Development. The role involves assisting with budget preparation and tracking, managing financial accounts, liaising with various university departments, and ensuring compliance with policies. Additionally, it includes supporting personnel processes, managing office operations, assisting with travel arrangements, and processing foundation payments and scholarships. The Assistant Business Manager will also provide onboarding support for new employees and perform other duties as assigned by the Dean.

Requirements

Bachelor’s degree in business, finance, public administration, or related field.
At least two (2) years of relevant experience.
Strong organizational, analytical, and communication skills.
Proficiency in Microsoft Office Suite, particularly Excel.

Nice To Haves

Advanced degree.
Familiarity with higher education budgeting or personnel process.
Experience with Workday or similar systems.
Knowledge of Louisiana state or university financial policies.
Experience supporting budget development or HR processes.

Responsibilities

Assist the Dean’s Office in preparation and submission of the College’s annual budget.
Support management of general fund and restricted accounts, including expenditures and budget tracking.
Review electronic and hardcopy submissions from departments for accuracy prior to approval routing.
Maintain financial tracking spreadsheets and databases.
Assist with grant and contract budget preparation and tracking.
Serve as liaison with Business Affairs, Academic Affairs, Bursar Operations, General Accounting, and Sponsored Programs on routine matters.
Ensure adherence and compliance with University, System, and State policies.
Assist in development and preparation of financial reports for leadership.
Support summer budget development and revenue/expense tracking.
Serve as liaison with Human Resources, Academic Affairs, and Finance on personnel processes.
Review personnel action forms for accuracy prior to submission for approval.
Assist in tracking faculty, staff, and student employee hiring.
Process graduate assistant and student worker appointments as needed.
Maintain personnel records and related documentation in the college office.
Assist with office equipment and supply management.
Collaborate with administrative staff to maintain effective record retention and document processing practices.
Support inventory and purchasing of office supplies.
Provide basic training and guidance to faculty and staff on university business processes.
Assist with travel/ensuring travel compliance/keep up to date with changing state and university policies regarding travel.
Book travel for external committee members, students, as needed.
Maintain endowment/professorship databases, review/submit endowment/professorship purchases, travel expenses, supplemental pay, etc.
Assist with foundation payment processing, foundation scholarship/award submissions and expenditure tracking.
Assist with onboarding support for new employees as needed.
Other duties as assigned by the Dean.