Assistant Business Manager, Student Involvement

Wesleyan Assurance Society•Middletown, CT

1d•$27 - $31•Onsite

About The Position

The Assistant Business Manager supports the administration of financial and operational functions for the Wesleyan Student Assembly (WSA) and the Office of Student Involvement (OSI), including student organization funding, purchasing activity, payroll coordination, financial recordkeeping and compliance with university procedures. This role serves as a primary resource for student organization leaders regarding purchasing, travel, event-related expenses and university financial procedures. On-site supervision for major student-led events will be required on occasion.

Requirements

Bachelor’s Degree and a minimum of two years’ related experience or an equivalent combination of education training and experience.
Related experience may include work in higher education administration, student activities, finance or accounting support, payroll or purchasing administration, event coordination, office operations, customer service, or other administrative or operational support roles involving coordination of processes, systems, or organizational workflows.
Experience using financial, payroll, database, or administrative systems to support operational workflows, reporting and organizational processes.
Demonstrated ability to coordinate multiple operational processes and communicate effectively with students, faculty, staff, and external partners and campus departments.
Ability to interpret and apply university procedures, operational guidelines, and financial policies in a fast-paced environment.
Experience providing guidance or training related to procedures, systems, or organizational operations.
Experience supporting financial, administrative, or operational processes in a fast-paced environment.
Ability to manage multiple priorities, meet deadlines, and work in a fast-paced environment.
Strong organizational, communication, interpersonal and customer service skills.
Attention to detail and ability to maintain confidentiality.
Ability to explain financial procedures and operational guidelines to students with varying levels of experience and understanding.
Ability and willingness to work a flexible schedule, including evenings and weekends, to support the dynamic needs of the campus community.

Nice To Haves

Previous professional experience working with college students or in a higher education setting.
Experience with financial systems such as Workday and student engagement platforms such as Engage (WesNest) or comparable systems.
Prior experience in finance / accounting, or event coordination.
Demonstrated ability to work effectively with diverse student populations.

Responsibilities

Administer financial transactions supporting more than 200 student organizations, including reviewing payments, reimbursements, reconciliations, and supporting documentation to ensure alignment with university policies and funding requirements.
Manage departmental purchasing card operations, including reviewing proposed purchases, resolving transaction discrepancies, ensuring accurate Workday coding, and maintaining required financial documentation.
Coordinate payroll administration for WSA auxiliary groups and student staff, monitor payroll-related issues, and collaborate with university partners to resolve discrepancies and maintain timely processing.
Support administration and maintenance of financial and operational processes related to student organization activities and departmental workflows.
Develop and facilitate training sessions for student organization leaders regarding university financial procedures, purchasing processes, funding policies, and use of institutional systems.
Collaborate with campus departments and external partners to support student organization operations, purchasing activity, event planning, and financial administration.
Represent the Office of Student Involvement on designated campus committees and collaborative initiatives.
Maintain financial records and transaction documentation to support audit readiness, institutional reporting, and compliance with university recordkeeping standards.
Recruit, train, schedule, supervise, and evaluate student Office Assistants, including assigning responsibilities, monitoring workflow, and supporting day-to-day office operations.
Serve as an on-site professional staff representative during major student events, assisting with operational coordination, vendor communication, event logistics, and adherence to university policies and procedures.
Assist with departmental reporting, operational planning, financial tracking, assessment efforts, and process improvement initiatives.
Other duties as assigned.