Administrative Assistant (Office of Student Involvement)

Lindenwood University • Jasper, IN

1d • Onsite

About The Position

The Administrative Assistant provides administrative support for the Office of Student Involvement, with a primary focus on student organization purchasing processes, departmental financial transactions, and student event submission workflows. This position serves as a key resource for students and campus partners by coordinating operational processes, maintaining records, providing customer service, and supporting the successful execution of student engagement initiatives and campus events. The administrative assistant is responsible for performing a variety of routine customer service, clerical and administrative duties according to established procedures. This position also provides training and assistance to department staff.

Requirements

• Bachelor’s degree
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and verbal communication skills
• Excellent customer service skills
• Highly organized, motivated and able to work on multiple tasks simultaneously
• Strong professional integrity
• Ability to problem solve, use good judgment, think critically, and communicate effectively
• Basic research skills
• Ability to learn and apply institutional policies and procedures

Nice To Haves

• Prior relevant work experience preferred

Responsibilities

• Produces and formats documents, including composition, editing, proofreading and aggregation of data
• Schedules and organizes complex activities such as meetings, travel, conferences and departmental activities
• Organizes and prioritizes large volumes of information and calls
• Maintains appropriate supply inventory for the office
• Compiles information and organizes it into relevant reports
• Collects, organizes and composes correspondence for department staff
• Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
• Handles confidential and non-routine information and explains policies when necessary
• Assists with and coordinates professional meetings
• Participates in department meetings as requested
• Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork
• Answers phones, responds to email, forwards messages and confirms appointments
• Acts as a liaison with other departments and outside agencies, including high-level staff
• Works independently and within a team on special nonrecurring and ongoing projects

Benefits

• Employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only)
• Tuition discounts for doctoral programs (employee only)
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Retirement options
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1)
• Free lunch Fridays
• Professional development opportunities through the Lindenwood Learning Academy

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level