Assistant, Business & Legal Affairs
About The Position
FOX Entertainment has an exciting opportunity for an Assistant in the Business & Legal Affairs department. The Assistant will provide administrative support, including communications (e.g., coordinating busy phones, drafting correspondence, mail distribution), scheduling meetings and conference calls, submitting expenses, redlining documents, filing in the computer database, and using the rights management computer program. Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.
Requirements
- Previous internship/assistant experience, preferably at an entertainment industry company or law firm
- Superior grammar, editing, and proofing skills
- Very computer literate, comfortable with all computing functions and applications, including but not limited to Outlook, Microsoft Office, Slack, Zoom
- Diplomacy, reliability, and initiative
- Ability to work within a team
- Strong organizational and follow through skills
- Detail-oriented, proactive
- Ability to handle sensitive and confidential materials in a professional manner
- Must be able to independently prioritize work assignments
Nice To Haves
- Bachelor's degree
- Experience with Rightsline and/or iManage computer systems
Responsibilities
- Support approximately four Business and Legal Affairs executives (phones, heavy scheduling, filing, expenses, etc.)
- Monitor, coordinate, and disseminate timely and confidential correspondence and information
- Organize and file documents and emails in iManage filing system
- Review agreements and input information into the deal management database, Rightsline
- Prepare documents for electronic signature
- Research backup for accurate payment of development invoices
- Help contract administrator process a high volume of invoices
- Meet paperless goals and increase productivity
- Communicate effectively and clearly between internal and external associates (other employees, vendors, agents, managers, and lawyers)
- Enable the most efficient functioning of departmental operations
- Provide backup assistance to all Business and Legal Affairs executives
- Additional special projects, as needed
Benefits
- medical/dental/vision
- insurance
- a 401(k) plan
- paid time off
- other benefits in accordance with applicable plan documents
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
