Assistant, Benefits

Occidental College Careers•Los Angeles, CA

9h•Onsite

About The Position

Reporting to the Associate Director of HR Benefits, the Benefits Assistant will support the Human Resources Department by handling administrative and logistical tasks related to employee benefits. The Benefits Assistant focuses on implementing and maintaining designated Human Resources projects and programs as directed, ensuring they run smoothly and efficiently. The Benefits Assistant plays a key role in coordinating day-to-day operations, supporting office events, and maintaining accurate records. A high level of organization and attention to detail is essential to ensure effective support across all benefits-related functions.

Requirements

Bachelor’s degree in business administration, public administration, or an equivalent combination of education and experience.
One year of general office/administrative support experience in a confidential setting that requires attention to detail.
Demonstrated ability to manage benefits related data in an ERP or Benefit Administration System.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google Workspace (Drive, Docs, Sheets and Slides), Adobe Acrobat, etc.
Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
Strong commitment to a quality work product.
Demonstrated ability to effectively communicate verbally, in writing and electronically.
Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
Demonstrated commitment to justice, equity, inclusion & diversity.
Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
Strong organizational and time management skills, with the ability to manage several projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
Ability to self-motivate and work independently.
Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.
Demonstrated ability to apply a highly curious and problem-solving orientation.

Responsibilities

Assists with the processing and tracking of benefit premium invoices, including medical, dental, vision, basic and supplemental life insurance, flexible spending accounts, supplemental and auxiliary benefits, pet insurance, COBRA, and related administrative tracking duties.
Assists with benefit enrollments and deduction setup in the Banner Payroll system, provider websites, and the internal online benefits administration system.
Assists with coordinating wellness events and programs, including support for open enrollment activities.
Assists with the development of benefits and wellness communications, newsletters, and other assigned projects.
Supports the administration of tuition benefit programs, including Tuition Remission and Tuition Exchange.
Assists with responding to employee benefit inquiries both in person and via email.