Assistant Athletic Director, Internal Operations

Molloy College•Rockville Centre, NY

2d•Hybrid

About The Position

The Assistant Athletic Director, Internal Operations is responsible for leading the planning, coordination, and execution of internal and external departmental events. This role ensures all logistical, operational, and administrative details are managed efficiently and professionally. The position involves coordinating event logistics such as facility arrangements, work orders, catering, vendor coordination, staffing, and setup for various departmental events and initiatives. Additionally, the role serves as a primary departmental liaison with campus offices, vendors, and external partners to facilitate effective communication and successful event execution. The position also involves processing financial records, reconciling expenses, supporting budget management, assisting with the hiring process for new department members, and overseeing training schedules. A key responsibility is developing and maintaining the comprehensive Athletics Department calendar.

Requirements

Bachelor's degree
1 to 3 years of work related experience
Microsoft Office (Outlook, PowerPoint, Excel, Word)
Jenzabar Ad Astra and Lion's Den

Responsibilities

Lead the planning, coordination, and execution of internal and external departmental events, ensuring all logistical, operational, and administrative details are completed efficiently and professionally.
Coordinate event logistics, including facility arrangements, work orders, catering, vendor coordination, staffing, setup, and other operational needs for major departmental events and initiatives, including Student-Athlete Awards Night, Athletics Golf Outing, Athletics Hall of Fame, Recruitment Days, Student-Athlete Orientation, National Girls and Women in Sports Day, DII Student-Athlete Day, and other departmental events and special initiatives.
Process and maintain departmental payment authorizations, purchasing documentation, and other financial records in accordance with University policies and procedures.
Reconcile departmental expenses, including The Ramp Card, Home Depot, and other purchasing accounts, ensuring accurate and timely documentation.
Maintain organized and accurate records of departmental financial transactions and assist with monitoring departmental and team-restricted budgets.
Work collaboratively with the Director of Athletics and appropriate University offices to support effective budget management, purchasing, and financial operations.
Provide guidance and support throughout the hiring procedure for new members of the department such as processing departmental hiring paperwork, collaborating with the human resources department to ensure a smooth hiring process, offer guidance and support to new hires as needed.
Oversee training schedule for coaching certifications and professional development.
Develop, manage, and maintain the comprehensive Athletics Department calendar, ensuring accurate coordination of competitions, practices, events, meetings, recruiting activities, professional development, and other departmental commitments.