Assistant Athletic Director, Internal Operations

Molloy College•Rockville Centre, NY

1d•$0 - $66,300•Hybrid

About The Position

Lead the planning, coordination, and execution of internal and external departmental events, ensuring all logistical, operational, and administrative details are managed efficiently and professionally. Coordinate event logistics, including facility arrangements, work orders, catering, vendor coordination, staffing, setup, and other operational needs for major departmental events and initiatives, such as Student-Athlete Awards Night, Athletics Golf Outing, Athletics Hall of Fame, Recruitment Days, Student-Athlete Orientation, National Girls and Women in Sports Day, DII Student-Athlete Day, and other departmental events and special initiatives. Serve as a primary departmental liaison with campus offices, vendors, and external partners to coordinate event-related needs, facilitate effective communication, and ensure successful event execution. Process and maintain departmental payment authorizations, purchasing documentation, and other financial records in accordance with University policies and procedures. Reconcile departmental expenses, including The Ramp Card, Home Depot, and other purchasing accounts, ensuring accurate and timely documentation. Maintain organized and accurate records of departmental financial transactions and assist with monitoring departmental and team-restricted budgets. Work collaboratively with the Director of Athletics and appropriate University offices to support effective budget management, purchasing, and financial operations. Provide guidance and support throughout the hiring procedure for new members of the department such as processing departmental hiring paperwork, collaborating with the human resources department to ensure a smooth hiring process, offer guidance and support to new hires as needed. Also oversee training schedule for coaching certifications and professional development. Develop, manage, and maintain the comprehensive Athletics Department calendar, ensuring accurate coordination of competitions, practices, events, meetings, recruiting activities, professional development, and other departmental commitments.

Requirements

Bachelor's degree
1 to 3 years of work related experience
Microsoft Office (Outlook, PowerPoint, Excel, Word)
Jenzabar
Ad Astra and Lion's Den

Responsibilities

Lead the planning, coordination, and execution of internal and external departmental events, ensuring all logistical, operational, and administrative details are completed efficiently and professionally.
Coordinate event logistics, including facility arrangements, work orders, catering, vendor coordination, staffing, setup, and other operational needs for major departmental events and initiatives, including Student-Athlete Awards Night, Athletics Golf Outing, Athletics Hall of Fame, Recruitment Days, Student-Athlete Orientation, National Girls and Women in Sports Day, DII Student-Athlete Day, and other departmental events and special initiatives.
Process and maintain departmental payment authorizations, purchasing documentation, and other financial records in accordance with University policies and procedures.
Reconcile departmental expenses, including The Ramp Card, Home Depot, and other purchasing accounts, ensuring accurate and timely documentation.
Maintain organized and accurate records of departmental financial transactions and assist with monitoring departmental and team-restricted budgets.
Work collaboratively with the Director of Athletics and appropriate University offices to support effective budget management, purchasing, and financial operations.
Provide guidance and support throughout the hiring procedure for new members of the department such as processing departmental hiring paperwork, collaborating with the human resources department to ensure a smooth hiring process, offer guidance and support to new hires as needed.
Oversee training schedule for coaching certifications and professional development.
Develop, manage, and maintain the comprehensive Athletics Department calendar, ensuring accurate coordination of competitions, practices, events, meetings, recruiting activities, professional development, and other departmental commitments.