Assistant Assessor

Town of Foxborough•Foxborough, MA

2d•Hybrid

About The Position

A customer service-oriented position responsible for administrative and recordkeeping duties of the Assessing Department. This role involves responding to inquiries, processing deeds, applications, excise tax, and abatements. The Assistant Assessor works under the general direction of the Chief Assessor and is expected to maintain technical and technological competencies, organize time effectively, multitask, and work independently. The position requires the ability to maintain detailed statistics, records, and clerical records, deal effectively and tactfully with the public, and maintain confidential information. Strong administrative and secretarial skills are essential, along with expertise in personal computers, word processing, database, and spreadsheet applications, particularly MS Word and Excel. Excellent customer service, written and oral communication, and organizational skills are required.

Requirements

High School diploma.
Four to five years of progressively responsible office experience.
Completion of Course 101 provided by the Department of Revenue.
Completion of Course 200 provided by MAAO.
Proficiency in MS Word and Excel.
Excellent customer service skills.
Excellent written and oral communication skills.
Excellent organizational skills.
Skill in utilizing personal computers, popular word processing, database, and spreadsheet applications.
Ability to organize time, multitask and to work independently to accomplish tasks.
Ability to maintain detailed statistics, records, and clerical records.
Ability to deal effectively and tactfully with the public.
Ability to maintain confidential information.
Ability to compose correspondence and to prepare, type, and proofread reports as to form and a logical flow.
Ability to communicate effectively with the public, coworkers, other employees, other departments, officials, and other agencies.
Ability to maintain detailed budget accounts, financial records, and clerical records.
Superior administrative and secretarial skills.
Ability to operate a keyboard and calculator at an efficient speed.

Nice To Haves

Associate’s degree in business desirable.
Bachelor’s degree preferred.
MUNIS experience preferred.
Any equivalent combination of education and experience.

Responsibilities

Assists the Chief Assessor with contact with the public, taxpayers, agencies and those seeking information from the office.
Assists with scheduling and completing inspections.
Conducts field work.
Assists with meetings, responding to emails resolving public inquiries, creating spread sheets and reports and responding to phone calls.
Prepares real and personal property quarterly billing using Munis.
Updates Munis and Vision Database based on Assessments/Deeds.
Receives extracted file for personal property from consultant and utilizes the computer program for valuations, quality control, tax sheets, address changes, etc.
Commits all real and personal properties to the Town Collector/Treasurer for the process of collecting revenue and maintains commitment books.
Oversees the keeping of accurate account of all listed motor vehicle excise assessing records; processes all tax related forms required by the Department of Revenue.
Provides assistance to taxpayers completing various real estate tax exemption applications i.e. elderly, widow, blind, veterans, hardship and deferral.
Handles motor vehicle excise tax processes.
Mails out yearly applications to include exemptions, Form of Lists, Income and Expense, Chapter Land, Charitable Organizations and creates spread sheets for all applications.
Sends all form of list copies to the consultant vendor that processes values for all personal property.
Monitors the Assessor’s budget, enters department expenses and keeps the Chief Assessor informed of the status of the budget.
Monitors the overlay monthly payouts and credits to ensure the correct balance; processes and submits all vouchers for goods and services related to the department.
Processes turnover sheets involving the intake of monies from the public for items such as field cards, abutter’s lists, reports and maps.
Processes all town deeds that are recorded at the County Register of Deeds into the Vision Appraisal database and submits a monthly report of all sales within the town to the Chief Assessor, Town Clerk and Water Department.
Maintains all warrant and commitment documentation for audit purposes; maintains correct data information into Munis daily and generates commitment and warrant documentation to be approved by the Board of Assessors.
Performs similar or related work as required, directed or as situation dictates.
Regular attendance at the workplace is required.