Assistant Administrator

State of Illinois•Chicago, IL

1d•Hybrid

About The Position

The Capital Development Board (CDB) is hiring an Assistant Administrator for its Professional Services Department. This role, under the general direction of the Professional Services Administrator, will assist in providing strategic leadership and direction for the design and construction of capital improvement projects for the State of Illinois. The incumbent will support the Professional Services Administrator in delivering high-quality work products, improving productivity, and ensuring internal and external client satisfaction.

Requirements

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
Requires ten (10) years of progressively responsible professional experience in engineering, architecture, construction management, facilities management, or commercial construction, including extensive knowledge of construction methods, project management, contract administration, procurement, building systems, and construction practices.
Requires at least five (5) years of experience directing professional staff, managing construction or capital improvement programs, or administering complex construction projects.
Requires completion of a background check and self-disclosure of criminal history.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Requires appropriate, valid driver's license.

Nice To Haves

Prefers ability to supervise professional and support staff.
Prefers two (2) years' experience managing the expectations of stakeholders, including clients, construction industry professionals, government agencies and construction regulators.
Prefers two (2) years' experience developing and delivering presentations, briefings, reports, training and updates to executive leadership and staff.
Prefers two (2) years' experience with office software packages, virtual meeting platforms, and working knowledge of construction industry software including PrimaveraP6, MS Project, Smartsheet or Procore, construction industry BIM or CAD solutions such as AutoCAD, BIM, Revit, or Bluebeam.
Prefers working knowledge of asbestos regulations and LEED certification requirements.

Responsibilities

Coordinates and addresses technical and complex issues related to project design plan reviews, annual client agency capital needs surveys, directing project estimating, and in-house design services.
Provides technical and management support to the Design Review process for the review of project bidding documents including plans, specifications, estimates, and code analyses submitted by outside consultants.
Assists in the supervision of Professional Services staff, including annual performance evaluations.
Assists in the development of Illinois Energy Codes by working with the Illinois Energy Conservation Advisory Council, Capital Development Board, Office of the Governor, and Joint Committee on Administrative Rules.
Assists with providing reports, delivering presentations, and representing CDB at executive meetings, legislative hearings, stakeholder meetings, and public events.
Assists in coordinating with CDB units, including Capital Programs and Construction, to deliver timely and accurate technical support.
Assists in addressing complex or escalated issues with architects, engineers, contractors, and client agencies that cannot be resolved at staff level.
Assists the in-house design process by overseeing the professional staff in the preparation of construction documents, estimates, and schedules.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources