Administrator Assistant

Source of Hope • Goodyear, AZ

10d • Hybrid

About The Position

Source of Hope LLC is a Division of Developmental Disabilities (DDD) provider committed to delivering compassionate, high-quality services to individuals with developmental disabilities throughout Arizona. We are seeking a highly organized, detail-oriented, and motivated Administrative Assistant to join our growing team. The Administrator Assistant plays a critical leadership role in supporting daily operations, ensuring compliance with DDD regulations, managing employee onboarding, maintaining provider records, and assisting with recruitment and hiring efforts.

Requirements

• Minimum of two (2) years of administrative or human resources experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to maintain strict confidentiality.
• Valid Arizona driver's license and reliable transportation.
• Willingness to travel throughout Arizona.

Nice To Haves

• Experience working with Arizona DDD programs.
• Knowledge of provider onboarding and compliance requirements.
• Experience using HRIS systems (iSolved preferred).
• Experience with employee recruitment and hiring.
• Familiarity with electronic record management and compliance audits.

Responsibilities

• Recruit, interview, and hire Administrative Staff and Direct Care Workers.
• Post job openings on recruitment platforms.
• Screen applications, verify references, and coordinate interviews.
• Ensure candidates meet all DDD employment requirements.
• Coordinate and complete onboarding for all newly hired employees.
• Assist new hires with employment paperwork and electronic onboarding.
• Verify employment eligibility and required documentation.
• Schedule mandatory trainings and certifications.
• Travel to family homes when in-person onboarding is required.
• Conduct routine file audits.
• Ensure all documentation is complete, accurate, and compliant with DDD requirements.
• Maintain electronic employee records and organizational databases.
• Coordinate annual and monthly compliance activities.
• Monitor office email communications and respond professionally.
• Organize, maintain, and update confidential employee records.
• Prepare reports and assist leadership with compliance audits.
• Maintain tracking spreadsheets.
• Support company initiatives and participate in organization-wide projects.
• Schedule required employee trainings.
• Assist staff with onboarding questions and documentation.
• Ensure employees remain compliant with ongoing training requirements.
• Promote a culture of professionalism, accountability, and teamwork.

Benefits

• Opportunity for professional growth
• Meaningful work that positively impacts families and individuals with developmental disabilities
• Collaborative work environment
• Ongoing training and professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed