Assistant Administrator, Financial Management
About The Position
The Assistant Administrator, Financial Management assists with the proper receipt and disbursement of departmental funds and helps ensure that funds are used for their allocated purposes. The position works under the administrative direction of a supervisor, with wide latitude to exercise initiative and independent judgment; work is periodically reviewed for compliance with federal and state laws, policies, and departmental objectives. The role assists in planning, coordinating, supervising, and reviewing the work of professional, technical, and clerical staff. Responsibilities include assisting with the planning, development, and administration of departmental budgets using state and federal resources; preparing an annual fiscal plan and monthly variance reports; overseeing business-office computer functions and daily workflow; reconciling departmental imprest funds; and coordinating federal funding, cash estimates, expenditure reports, cost-allocation plans, indirect-cost proposals, negotiations, and audit responses. The position also helps develop financial systems and procedures and serves as a fiscal resource to departmental leadership through analyses, data, and fiscal judgment. The individual hired will have access to Federal Tax Information and must undergo national fingerprint background screening in accordance with the stated IRS Publication 1075 requirements. The position is at an E-Verify site containing FTI, and employment eligibility must be validated through E-Verify. New hires are required to participate in the state's direct-deposit system.
Requirements
- Thorough knowledge and understanding of public-administration principles and techniques.
- Thorough knowledge of accounting procedures practiced in state government.
- Ability to identify problems and work interdependently with departmental staff, members of the public, other state departments, and federal agencies.
- Ability to assist in supervising staff engaged in financial management and budget preparation.
- Bachelor’s degree in Business Administration with a major in Accounting and Finance, or substantially equivalent education and experience.
- Experience in a responsible administrative position involving budgeting, financial control, and federal reporting, or substantially equivalent education and experience.
- Must undergo national fingerprint background screening because the position has access to Federal Tax Information.
- Must have employment eligibility validated through E-Verify.
Nice To Haves
- Ability to analyze complex data sets and summarize them in clear, concise reports.
- Ability to work independently.
- Excel database proficiency, including database merging and pivot-table development.
- Critical thinking and initiative-taking.
Responsibilities
- Assist with the receipt and disbursement of departmental funds and help ensure funds are used for their allotted purposes.
- Assist in planning, developing, formulating, and administering departmental budgets using state and federal resources.
- Assist in coordinating and preparing the Capitol Development Plan.
- Prepare an annual fiscal plan that allocates resources in accordance with departmental goals and objectives.
- Prepare and administer the departmental monthly variance report and review deficiencies with appropriate personnel.
- Supervise business-office operations related to computer functions and day-to-day workflow.
- Develop budget schedules and supporting data, including comparisons across time periods and projected expenditure increases or decreases.
- Supervise and be accountable for reconciling departmental imprest funds used by divisions and programs.
- Coordinate with federal funding sources to make eligible resources available to the department.
- Prepare cash estimates and expenditure reports to maintain positive cash flow in federal accounts.
- Revise cost-allocation plans to meet changing federal regulations; supervise preparation of the Federal Indirect Cost Proposal and negotiate with federal officials.
- Manage responses to federal audits.
- Assist in developing financial systems and procedures that support departmental program administration.
- Provide departmental leadership with analyses, data, and fiscal judgment to support decision-making.
- Assist in planning, coordinating, supervising, and reviewing professional, technical, and clerical staff.
- Perform related work as required.
Benefits
- Benefits are available to State of Rhode Island employees; details are provided through the Office of Employee Benefits website.
- Participation in the direct-deposit system is required for employees hired after September 30, 2014.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
