Assistant Account Executive

Adelphi Group•New York, NY

16h•Hybrid

About The Position

The Assistant Account Executive supports the Account Executive as a liaison for MBUSA clients. The role helps foster a positive, collaborative working environment among internal teams by promoting open communication, effective workflows, and operational excellence. It involves supporting day-to-day client communications, coordinating projects and deliverables across agency teams, and helping ensure work is accurate and aligned with client and brand standards.

Requirements

Strong interest in building client and agency relationships while supporting the team in achieving client marketing objectives.
Basic analytical skills and willingness to learn how to identify opportunities that support client KPIs.
0–1 year of agency experience.
Good organizational skills and ability to manage tasks and deadlines with guidance from senior team members.
Flexibility to adapt to changing priorities and assist with urgent tasks as needed.
Clear and professional written and verbal communication skills.
Ability to leverage AI and emerging technologies to uncover insights, solve complex challenges, and create new opportunities for the agency and its clients.

Nice To Haves

Previous automotive experience.

Responsibilities

Serve as a brand steward and flexible member of a large team, maintaining keen attention to detail.
Help build and nurture relationships with MBUSA clients and lead day-to-day client communications.
Write and distribute meeting notes, status updates, call reports, and action-item recaps promptly and accurately.
Maintain project trackers, timelines, job numbers, and shared documents.
Coordinate briefs, assets, and feedback among Account, Creative, Strategy, Production, Media, and Studio teams, and flag timing risks.
Schedule meetings, prepare agendas, and build and quality-check materials for client presentations and internal reviews.
Traffic deliverables by uploading, organizing, and archiving files on agency and client servers, and tracking versions and approvals.
Support localization or adaptation of campaigns across channels, markets, or formats when needed.
Help prepare and track estimates, purchase orders, invoices, and budget reconciliations with Finance.
Assist with legal, regulatory, and client approval processes, including claims substantiation, disclaimers, and rights and usage tracking.
Check work for accuracy, consistency, and brand standards before it reaches the client.
Develop an understanding of the client's brand, category, competitors, and business goals, and bring relevant news, trends, and competitive examples to the team.