Asset Specialist III-Logistics Lead

University of Florida•Gainesville, FL

About The Position

The Asset Specialist III performs operational leadership and warehouse logistics, inventory, and transportation operations for surplus property. The role coordinates daily assignments for Asset Specialist I and II, prioritizes warehouse activities, monitors workflow and production schedules, and trains and mentors staff. It also supports management with performance observations and operational feedback. The position coordinates campus surplus-property pickups, verifies service-request reconciliation and receiving documentation, and oversees inventory scanning, photo documentation, identification, staging, receiving, and processing. It coordinates customer pickups, departmental transfers, auction sales, inventory movement, recycling, and warehouse organization. The role monitors safety and equipment, researches inventory discrepancies, and ensures storage containers are inspected for confidential or restricted information before disposition. The Asset Specialist III operates and inspects University and other vehicles, coordinates campus transportation operations, and monitors compliance with transportation safety procedures. The role also supports other warehouse functions as operational needs require, coordinating with warehouse, sales, auction, IT repair, and management personnel to ensure property is processed and handled according to operational requirements.

Requirements

High school diploma or equivalent and four years of relevant experience; appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Valid State of Florida Driver License.

Nice To Haves

Knowledge and experience in warehouse operations, safety standards, and inventory control procedures.
Strong organizational, communication, and problem-solving skills.
Forklift certification and experience operating commercial vehicles.
Completed OSHA safety training.
Experience using inventory management software and barcode scanning systems.
Experience supervising warehouse operations in a higher education or government environment.
Ability to organize and coordinate work activities.
Ability to prioritize multiple assignments while maintaining accuracy.
Ability to establish and maintain effective working relationships with employees, departments, vendors, and customers.

Responsibilities

Coordinate daily work assignments for Asset Specialist I and II; prioritize inbound and outbound warehouse activities and monitor workflow and production schedules.
Train, mentor, and guide Asset Specialist I and II, and provide management with performance observations and operational feedback.
Coordinate campus surplus-property pickup requests and verify reconciliation of departmental service requests.
Ensure receiving documentation is accurate and complete; verify inventory scanning, photo documentation, and initial asset identification.
Direct warehouse staging, receiving, and processing of delivered surplus property.
Coordinate customer pickups, departmental transfers, auction sales, and inventory movement with outbound operations.
Conduct warehouse safety inspections and monitor compliance with established safety standards; ensure forklifts and warehouse equipment are operated safely and schedule maintenance or repairs as needed.
Coordinate warehouse organization, housekeeping, recycling, and inventory staging; assist the Asset Manager by reviewing inventory designated for recycling before final disposition.
Post surplus auctions within the defined departmental transfer period.
Research and resolve inventory discrepancies involving asset identification, warehouse locations, tagging accuracy, and inventory records.
Verify that filing cabinets, desks, safes, and similar containers are inspected for confidential or restricted information before sale, transfer, donation, or disposal.
Operate University box trucks, forklifts, trailers, commercial rental vehicles, golf carts, and other vehicles.
Coordinate transportation operations supporting campus pickups and deliveries; inspect vehicles and recommend preventive maintenance and repairs.
Monitor compliance with transportation safety procedures, including vehicle security, overnight parking requirements, and accountability.
Support other Surplus Warehouse functions as needed, including sales floor support, auction preparation, customer pickup coordination, IT asset intake or repair workflow support, recycling, inventory research, and special projects.
Assist with cross-trained warehouse activities during peak workloads, staffing gaps, special projects, or changes in business priorities.
Coordinate with warehouse staff, sales staff, auction support, IT repair personnel, and management to ensure property is processed, staged, transferred, sold, recycled, or disposed of according to operational requirements.