Asset Manager (Fleet Management)

Hillsborough County•Tampa, FL

2d•Hybrid

About The Position

This position provides strategic data analysis and recommendations to directors and senior leadership, influencing decisions related to budgets, purchases, revenues, projects, and contracts. Key responsibilities include managing vehicle and equipment lifecycle planning, forecasting budgets and Fleet labor/fee rates, overseeing preventive maintenance scheduling, identifying process improvements, coordinating customer Fleet Focus meetings, and managing fleet telematics. The role also plays a major part in fleet asset procurement and replacement, including developing vehicle and equipment specifications, forecasting replacement budgets, coordinating acquisition and onboarding of new assets, overseeing titling and property control, and managing the disposal of vehicles through auctions.

Requirements

Bachelor’s degree in business administration, Business Management, General Management, Computer Science; AND Two years of experience in fleet operations, fleet information systems, budgeting, and/or vehicle life-cycle costing experience in a government fleet organization of at least 500 vehicles, one of which must have been in a supervisory capacity.
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.
Knowledge in the principles and practices of leadership and management of diverse fields related to fleet operations, information systems, budgeting and vehicle life- cycle costing.
Knowledge in the use of reference and on-line resources to research appropriate repairs, maintenance solutions, parts, and service pricing.
Knowledge of county, state and federal guidelines governing procedures for procurement, administration, budget, and safety.
Skill in verbal and written communication of mechanical or technical information to non-technical customers.
Ability to prepare and maintain files and reports.
Skill in reviewing and improving processes in order to create new approaches and procedures to meet internal and external customer requirements.
Ability to prioritize assignments, as they relate to customer needs and deadlines.
Ability to serve and represent Hillsborough County and the Fleet Management Department with courtesy and professionalism.
Knowledge of vehicle maintenance and repair practices.

Responsibilities

Supervises operation, maintenance, and management of an advanced Fleet Management Information System, including but not limited to: Asset Works M5.
Reviews bid specifications for new vehicle and equipment purchases to ensure Department, County, State, Department of Transportation and National Fire Protection Association rules, regulations and requirements are met for the scheduled annual replacement/procurement.
Provides oversight in the development, maintaining, and managing a large Fleet budget to include preparing and approving quotes and estimates, approving purchase orders, reviewing and approving invoices for payment, and ensuring the department complies with County purchasing procedures.
Monitors the Vehicle Replacement Fund to ensure budgetary projections.
Provides policy development and compliance of various fleet related programs to include the Fleet Management Information System, vehicle licensing, vehicle titling, procurement, bid procedures, rate models, performance goals, and service level agreements.
Policy development for County Administrative Directives, Memorandums, and Standard Operating Procedures.
Monitors the Vehicle Replacement Operating Fund to ensure budgetary projections for the scheduled annual replacement/procurement of vehicles and equipment.
Provides yearly reconciliations for vehicle replacements.
Manages and sets performance goals, ensures compliance and improves operational processes in support of diverse Fleet related disciplines to ensure strong customer service to County customers.
Serves as department representative on task forces and committees to include emergency management, safety, energy management and sustainability, others as required.
Provide supervisory performance evaluation and guidance, as well as the training and assistance needed to ensure effective and timely completion of assignments.
Assesses staffing needs and identifies shortfalls; participates in interviews, recruiting, hiring, evaluating, and discipline practices.
Perform other related duties as assigned.
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.