Asset Management Specialist

University of Waterloo•Waterloo, ON

2d•CA$80,248 - CA$100,310•Onsite

About The Position

The Asset Management Specialist governs and manages asset data within the Computerized Maintenance Management System (CMMS) to ensure its quality, accuracy, and usability. This role supports data-driven decision-making for lifecycle planning and deferred maintenance prioritization, contributing to effective operational and capital planning for senior leadership in Plant Operations.

Requirements

Postsecondary degree in mechanical, industrial, management engineering, or a related field, or an equivalent combination of education and experience
Minimum 3 years of experience working with asset management or maintenance systems.
Experience with computerized maintenance management and asset management systems and standard data tools.
Knowledge of asset management principles, including lifecycle planning and condition assessment.
Knowledge of computerized maintenance management systems and asset data structures.
Knowledge of data governance and data quality practices.
General understanding of maintenance operations and preventative maintenance practices.
Strong analytical and problem-solving skills.
Intermediate data analysis and reporting skills.
Strong written and verbal communication and stakeholder engagement skills.
Organizational and time management skills.
Ability to establish and maintain data standards.
Ability to interpret and translate data to support operational and planning needs.
Ability to collaborate with stakeholders to support coordination and process alignment.
Ability to identify and resolve data quality issues.
Ability to manage multiple priorities and meet deadlines.
Ability to develop training materials and documentation, and support users in applying standardized processes.

Nice To Haves

Asset management certification (e.g., PEMAC or SMRP) is preferred.
Experience working in a facilities, infrastructure, or maintenance environment is an asset.

Responsibilities

Leads the implementation, configuration, and optimization of the CMMS Asset Management module, serving as the functional Product Owner and subject matter expert.
Defines and maintains asset data standards, including naming conventions, tagging protocols, and asset classification hierarchies.
Establishes system configuration to support integration of asset data with related operational systems, enabling a seamless integrated view.
Oversees the migration of asset data into the CMMS, including data cleaning, validation, and migration of legacy asset information.
Monitors and maintains asset data quality and consistency.
Maintains a comprehensive and accurate asset registry within the CMMS.
Coordinates (and occasionally performs) field verification activities to ensure alignment between recorded and physical assets.
Implements and maintains campus-wide asset identification and tagging processes to facilitate mobile data entry for technicians.
Documents and manages the asset lifecycle information, including installation dates, warranty information, condition, expected useful life, and disposal records.
Aligns asset records with preventative maintenance schedules, ensuring owner manual requirements are met, in collaboration with the maintenance team.
Develops and maintains processes to support asset condition assessments to assess the health of buildings and systems and update external databases as needed.
Develops linkages of inventory of spare parts to their respective assets in the system to streamline repair times and work with procurement software to align systems for spare parts inventory.
Supports integration of asset information with procurement and inventory processes.
Develops and maintains reporting to support capital and maintenance planning, including reports on the Facility Condition Index (FCI) and deferred maintenance backlogs to support planning and budgeting.
Assists with regulatory compliance to ensure that all regulated assets are accurately tracked.
Identifies critical assets (e.g., a main transformer or data center chiller) and develops specific monitoring protocols within the system to prevent campus-wide outages.
Develops training guides and delivers training sessions for tradespeople and technicians related to asset data processes and system use.
Provides ongoing guidance and support to system users.
Monitors and ensures data quality and updates standards and guidelines to address recurring issues and improve consistency over time, as required.
Identifies opportunities to improve asset data management and system use.