Asset Management Resource Planner

Connecticut Water Service, Inc.•San Jose, CA

1d•Onsite

About The Position

Founded in 1866, San Jose Water Company is an investor owned water company headquartered in Silicon Valley. With a service area of 140 square miles, it is one of the largest and most technically sophisticated urban water system in the United States. We serve over 1 million people with high quality, life sustaining water, with an emphasis on exceptional customer service. We are actively seeking talented, driven and highly-productive applicants for the position of Asset Management Resource Planner to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. Position Summary: The Asset Management Resource Planner plans maintenance activities across Distribution Systems, Operations, Fleet, and other departments, upholding asset and system performance by optimizing work execution. The Planner plays a key role in ensuring maintenance activities are aligned with asset criticality, funding constraints, permitting schedules, regulations, and other priorities as they are executed in a safe, efficient, and cost-effective manner.

Requirements

3+ years of experience in maintenance planning and scheduling, field operations, or technician roles in a water or power utility, industrial facility, or similar environment.
Attention to detail, ensuring accurate job plans, materials lists, isolation plans and tasks.
Ability to rank work based on cost optimization, system/asset risk, regulatory impact, and other drivers.
Strong organizational, analytical, communication, and coordination skills. Works seamlessly with operations, treatment, distribution, engineering, and supply chain functions.
Problem solving competencies, effectively resolving conflicts in resources, system availability, shutdown windows, and scheduling.
Safety and compliance mindset, upholding the critical safety and regulatory standards of water operations and maintenance.
Proficiency in CMMS/EAM systems (e.g., Maximo, SAP PM, Cityworks, Infor, Oracle).

Nice To Haves

Experience with union workforce environments is highly desirable.
Adequate knowledge of water/wastewater treatment processes, distribution/collection systems, and associated mechanical/electrical/instrumentation equipment is a plus.

Responsibilities

Build and maintain preliminary weekly, monthly, and long-term schedules that balance planned maintenance, corrective work, capital projects, and emergency readiness.
Deliver preliminary field activity schedules to frontline departments.
Align schedules with funding priorities/budget, asset criticality/risk, parts availability, and other financial, regulatory, or organizational drivers.
Incorporate system operational constraints such as tank levels, seasonal demand, water quality sampling schedules, and treatment process stability.
Facilitate weekly scheduling and backlog meetings with field supervisors and operations teams to finalize execution.
Identify required labor skill sets and trades (mechanical, electrical, instrumentation, distribution crews, contractors) for preventive, corrective, and regulatory-driven field activities.
Define safety requirements, special equipment, confined space considerations, shutdown/isolation needs, and regulatory or procedural constraints (e.g., lockout/tagout, water quality impacts).
Manage asset warranties, coordinating work to prevent voided coverage and tracking cost savings from warranty‑eligible repairs.
Ensure all permitting and environmental/safety requirements are prepared ahead of time (confined space entry, traffic control plans, excavation permits, discharge considerations, etc.).
Ensure job plans accommodate regulatory standards and support accurate documentation of completed work for reports and compliance audits.
Perform additional administrative tasks related to the coordination, planning and scheduling of maintenance activities.
Issue parts, tools, and materials to planned jobs and activities, coordinating with warehouse and procurement teams to ensure availability.
Coordinate with warehouse and procurement teams regarding spare parts, lead times, vendor support, and specialized materials (valves, pump components, electrical gear, instrumentation).
Identify long-lead critical parts, components, and materials affecting scheduled work, ensuring availability and mitigating risk.
Monitor availability of rental equipment, bypass systems, temporary pumps, or contractor services needed for system shutdowns.
Capture and refine resource estimates across recurring field activities; adjust based on actual work execution.
Monitor KPIs such as schedule compliance, backlog health, attainment, wrench time, resource loading, and financial performance.
Maintain accurate labor, parts, and cost details on asset work histories, PM and corrective tasks in the CMMS/EAM system.