Asset Management Coordinator

Allied Steel Buildings•McGregor, TX

About The Position

The Asset Management Coordinator is responsible for coordinating the day-to-day maintenance, upkeep, preservation, and service activities associated with Allied Fabricators LLC’s facilities, property, grounds, offices, restrooms, common areas, and other physical assets. This position serves as a key coordination point between the Asset & Infrastructure area, internal departments, maintenance personnel, contractors, and service providers to ensure that company property and facilities remain safe, functional, clean, well-maintained, and aligned with company standards. The role is also responsible for identifying and reporting wear, tear, deterioration, damage, deficiencies, and maintenance needs across company property and ensuring that corrective actions are properly tracked through completion.

Requirements

2–4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.
Experience coordinating contractors, vendors, maintenance personnel, or service providers.
Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.
Valid driver’s license may be required depending on company operational needs.
High school diploma or equivalent required.
Basic knowledge of building and facility maintenance.
Understanding of preventive and corrective maintenance principles.
Ability to identify common facility deficiencies and signs of wear and deterioration.
Basic understanding of plumbing, electrical, HVAC, lighting, flooring, doors, fixtures, landscaping, and general building systems.
Knowledge of purchasing and vendor-management processes.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Ability to use maintenance, work order, inventory, procurement, or asset-management systems.
Strong organizational and recordkeeping skills.
Ability to prepare basic reports and maintain accurate documentation.

Nice To Haves

Associate or Bachelor’s degree in Facilities Management, Business Administration, Operations, Asset Management, Engineering, Construction Management, or a related field is preferred.

Responsibilities

Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, common areas, and company property.
Receive, prioritize, and track maintenance requests and work orders through completion.
Coordinate preventive and corrective maintenance activities with internal maintenance personnel and external service providers.
Monitor outstanding facility issues and escalate significant or recurring concerns.
Conduct routine inspections of buildings, property, and facility assets to identify damage, deterioration, maintenance needs, and potential safety concerns.
Document identified deficiencies and initiate appropriate maintenance or service requests.
Track corrective actions and verify completion of repairs and services.
Maintain inspection and facility condition records to support ongoing maintenance planning.
Coordinate the upkeep of landscaping, parking areas, sidewalks, fencing, signage, exterior lighting, drainage areas, and other exterior property.
Monitor grounds and exterior conditions and coordinate required maintenance or corrective action.
Coordinate landscaping, pest control, exterior cleaning, and other contracted property services.
Help ensure exterior areas remain safe, clean, functional, and professionally maintained.
Monitor the condition, cleanliness, functionality, and appearance of offices, restrooms, conference rooms, break areas, and common spaces.
Coordinate repairs, cleaning, replenishment, and other facility services as needed.
Monitor facility and janitorial supply levels and coordinate replenishment.
Support office moves, workspace changes, furniture installation, and facility setups.
Coordinate purchasing of facility supplies, maintenance materials, janitorial products, fixtures, and other Asset & Infrastructure needs.
Obtain quotes, prepare purchase requests, track orders, and assist with resolving purchasing or delivery discrepancies.
Maintain appropriate inventory levels for commonly used facility supplies and materials.
Maintain organized purchasing, warranty, and service documentation.
Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.
Monitor service completion and contractor performance and communicate concerns as appropriate.
Maintain vendor quotes, service records, warranties, invoices, and related documentation.
Assist with identifying and coordinating new service providers when needed.
Maintain accurate records for assigned facility assets, equipment, furniture, fixtures, warranties, and service histories.
Assist with asset identification, tagging, tracking, transfers, and disposition.
Support facility improvement and infrastructure projects through scheduling, procurement, vendor coordination, and documentation.
Prepare basic reports on work orders, facility conditions, asset status, maintenance activities, and related expenditures.