Asset Informatics Analyst

Nova Scotia Health and IWK Health•Halifax, NS

4d•CA$39 - CA$49•Onsite

About The Position

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive. Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels. The OpportunityReporting to the Manager, Facilities & Energy Management Services (FEMS), The Asset Informatics Analyst is to act as the key strategic technical leader for the Facilities and Environmental Services leadership converting “data into knowledge”. The Asset Informatics Analyst is the portfolio’s primary information holder responsible for overall functions and oversight of the Computerized Maintenance Management System (CMMS). The CMMS is used to manage information regarding facilities’ related documentation, assets, agreements (warranties, contracts, leases, etc.), activities, projects, and performance. The Asset Informatics Analyst acts as a bridge between the CMMS, leadership, and frontline tradespeople and clinical staff to optimize asset, agreement, staff, and departmental performance. The Asset Informatics Analyst administers and oversees maintenance, support, and upgrades of the CMMS software application; maintains / develops CMMS related policies and procedures; and orients / trains CMMS users. They will be responsible for analyzing the data in order to prepare, prioritize and present work plans, assess asset risk mitigation strategies, and provide strategic leadership pertaining to asset related preventative maintenance, repair, replacement, renewal, and capital planning programs and budgets. The overall purpose of this position is to provide strategic preventative maintenance plans to mitigate the potential of major facility crisis’s such as power outages, floods, mechanical malfunctions etc. which would significantly impact patient and employee safety. The Asset Informatics Analyst is also responsible for maintaining CMMS information, policies, and procedures concerning the administration and supervision of agreements such as warranties, contracts, leases, and off-site maintenance agreements for the portfolio. This includes strategically supporting the initiation of these contracts/agreements, ongoing monitoring of compliance, as well as supporting renewals/terminations.

Requirements

Bachelor’s degree in Engineering (industrial, civil, electrical, or mechanical) with a focus on data management, facilities, and/or health care OR Computer sciences with a focus on data analytics or data management OR Statistics.
2 years’ experience working with, administering, and supporting computerized databases.
Experience in managing programs, metrics and reporting, preparing written reports, and making presentations.
Experience with database report running, data analysis, strategic analysis and forecasting.
Excellent computer skills with proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.).
Excellent interpersonal, communication, active listening, and collaboration skills.
Demonstrated ability to work respectfully with a variety of inter-professional stakeholders.
Strong presentation, project management and data analysis skills.
High degree of initiative, diligence, attention to detail and self-discipline/focus.
Excellent planning, multi-tasking, organization, and prioritization skills.

Nice To Haves

Post-secondary degree, diploma, or certification in a relevant discipline (Knowledge management, Business, Information management, Data management / analytics, Database analytics/administration).
Facilities management certification, training, or experience.
Children’s and Women’s acute care experience.
Experience using computerized purchasing and financial systems (SAP preferred) in a hospital environment.
Experience using computerized maintenance management systems (DirectLine / MegaMation preferred) in a hospital environment.
Experience working with contracts and leases.
Experience in a health care environment.
Knowledge and experience with SQL/VBA scripts, queries, and macros.
Competencies in other languages.

Responsibilities

Act as the key strategic technical leader for Facilities and Environmental Services leadership converting “data into knowledge”.
Serve as the portfolio’s primary information holder responsible for overall functions and oversight of the Computerized Maintenance Management System (CMMS).
Manage information regarding facilities’ related documentation, assets, agreements (warranties, contracts, leases, etc.), activities, projects, and performance within the CMMS.
Act as a bridge between the CMMS, leadership, and frontline tradespeople and clinical staff to optimize asset, agreement, staff, and departmental performance.
Administer and oversee maintenance, support, and upgrades of the CMMS software application.
Maintain and develop CMMS related policies and procedures.
Orient and train CMMS users.
Analyze data to prepare, prioritize, and present work plans.
Assess asset risk mitigation strategies.
Provide strategic leadership pertaining to asset-related preventative maintenance, repair, replacement, renewal, and capital planning programs and budgets.
Develop strategic preventative maintenance plans to mitigate potential major facility crises.
Maintain CMMS information, policies, and procedures concerning the administration and supervision of agreements such as warranties, contracts, leases, and off-site maintenance agreements.
Strategically support the initiation of contracts/agreements, ongoing monitoring of compliance, and support renewals/terminations.