Asset Accounting Specialist

Christensen Farms•Sleepy Eye, MN

9d•$22 - $27•Hybrid

About The Position

This position is responsible for the administrative and accounting functions of the Asset Department ensuring that project spend is properly approved, spending monitored and reported; contracts and compliance documents are properly executed; and asset data and information is properly maintained in CF's systems of record.

Requirements

Bachelors or Associate in Accounting or Business degree is preferred, but will consider relevant work experience or other education as well.
Strong knowledge of business operations with the ability to support both planned and unplanned projects.
Proficiency in Microsoft Word, Excel, and Outlook and familiarity with accounting and/or procurement systems.
Attention to detail in managing project budgets, invoices, contracts, and compliance documents.
Ability to analyze project costs, track asset data, and assist with reconciliations and reporting.
Organizational skills to maintain accurate project files, schedules, and work orders.
Communication skills to collaborate with project managers, supervisors, contractors, and cross-departmental teams.
Dependability and accountability in supporting accurate, efficient financial and operational processes.
Proficiency in English required

Responsibilities

Provide setup of construction projects and on-going budget maintenance in Oracle Project Module
Accurate Data entry of budget details from approved capital and major repair expenditure projects.
Maintain schedules and project work orders assigned to site supervisors according to project timelines for both planned and unplanned projects
Administer supporting documents for project managers such as electronic project files, purchase orders, contracts and project transaction reports
Review, code and ensure proper approvals for all invoices prior to payment, support of PO system and account reconciling based on approved budgets, when applicable issue lien waiver.
Obtain and process necessary paperwork for new contractors which include W9, ACH, sales and excise tax numbers, certificate of insurance and certificate of authority
Administer and document all phases of construction contracts, including insurance and lien waivers to minimize company risk
Coordinate and maintain all aspects of insurance documentation to include insurances from our contractors. Work with company insurance representatives to obtain insurance documentation acceptable to Christensen Farms policy requirements
Assist with all aspects of contracts with site supervisor and business development administrator.
Maintenance, scanning and retrieval of our construction electronic filing system
Create, review and post all project related work orders and bookings
Schedule and agenda creation for bi-weekly and monthly construction department meetings
Review and update project management processes on a yearly basis to ensure content is current for yearly training and upload into the LMS
Track asset information in Fixed Asset system, assisting with reporting and reconciling of construction spend; preparing journal entries as directed
Understand the controls and processes of construction project management and provide process improvement suggestions as well as communicate and implement efficiency and effectiveness measures
Provide support to the Accountants and Construction Project leadership; responding to questions, requests for information and implementing process changes and controls
Process invoices for payment and support Accounts Payable as needed
Prepare and coordinate forecasts of estimated project spend, project closure dates and assisting in the annual planning process
Prepare and route capital request forms and accompanying documents for approval
Prepare and analyze actual capital and major repair project costs vs. budgeted to assist in identifying issues or needed process improvements upon project closure with accounting
Maintain Field Service Asset data to ensure accurate and current information
Provide excellent customer service to both internal and external customers
Maintain working relationship with Maintenance and Repair Dispatcher regarding contractor relations and cross departmental work with M and R Department
Assist M & R Operations Coordinator with Field Service KPI's associated with Construction projects
Administer all safety boot vouchers for new hires and annual boot truck visit
Perform related duties and projects as assigned
Provide customer service support for any Field Service-related issues or process questions.