Assessment Analyst/Eligibility Specialist

Tillamook Family Counseling Center•Tillamook, OR

4d•$48,017 - $72,619•Onsite

About The Position

The Assessment Analyst/Eligibility Specialist primarily conducts annual Oregon Needs Assessments for children and adults enrolled in the Developmental Disability (DD) Program, as well as assessments for individuals in foster care. The role also performs eligibility specialist duties, including facilitating intake appointments, reviewing eligibility determinations across developmental age groups, and completing program redeterminations in compliance with Oregon Administrative Rules (OARs). It also includes Direct Referral Coordinator duties to facilitate referrals to residential and foster placements. The position travels primarily locally, including throughout Tillamook County, to conduct assessments and eligibility intakes. It requires independent judgment and initiative in assessing support needs, completing observations and file reviews, accurately recording needs in standardized assessment tools, maintaining records, and coordinating with individuals, families, providers, community partners, and program staff. The role documents assessment and eligibility activities in the electronic health record and other records, completes relevant forms and reports, and follows applicable ODDS policies and OAR timelines. The position is full-time, 40 hours per week. Days and hours vary but are typically 8:00 a.m. to 5:00 p.m.; longer hours may be required when necessary. The job operates in a professional office environment and routinely uses standard office equipment. The position currently has no direct reports.

Requirements

Meet one of the following education and experience combinations: bachelor's degree in behavioral science, social science, or a closely related field; bachelor's degree in any field plus one year of human services-related experience; associate's degree in behavioral science, social science, or a closely related field plus two years of human services-related experience; or three years of human services-related experience.
Ability to work with individuals with developmental disabilities, their families, providers, and other community partners.
Computer skills.
Skill in using the Microsoft Office suite.
Ability to work variable days and hours, typically 8:00 a.m. to 5:00 p.m., and longer hours when necessary.
Ability to travel locally; some out-of-area and overnight travel may be expected.
Ability to occasionally stand, walk, sit, use hands to handle objects or controls, reach, climb stairs, talk, and hear.
Ability to occasionally lift or move office products and supplies weighing up to 50 pounds.

Nice To Haves

Basic knowledge of developmental disabilities and the developmental disabilities system.
Working knowledge of community resources.

Responsibilities

Travel throughout Tillamook County as necessary to conduct needs assessments and eligibility intakes.
Independently assess annual or otherwise necessary support needs of children and adults, including conducting observations and file reviews.
Accurately reflect an individual's needs in a standardized assessment tool.
Participate in ODDS-designated training courses for statewide assessments and eligibility determinations.
Provide DD Program staff with at least three months of availability for assessment times.
Ensure assessments are completed within 12 months of the previous assessment.
Complete foster care assessments and required training to conduct them.
Document billable progress notes for assessment activities in the program's electronic health record system.
Provide community education and consultation about eligibility applications, intake, determinations, redeterminations, and timelines.
Screen and evaluate individuals for DD services in Tillamook County.
Maintain eligibility records of services rendered, including progress notes, eligibility notices, and eligibility statements.
Report serious incidents as directed by ODDS policy.
Collaborate with community providers to connect individuals and families with resources and services for intakes.
Complete agency, state, and federal forms.
Conduct eligibility intake meetings and complete statewide applications and release-of-information forms to obtain evaluations, assessments, and other relevant documentation.
Complete eligibility determinations for new applicants, redeterminations for currently enrolled individuals, and determinations for individuals transferring from other CDDPs, in compliance with OAR timelines and expectations.
Secure evaluations necessary for eligibility determinations through the administrative examination process in compliance with applicable OARs.
Document each individual's process through individualized, time- and date-stamped progress notes.
Open individual files in DD Program and state databases.
Facilitate and follow up on incoming and outgoing referrals, including the appropriate documentation, for individuals seeking residential and foster placements in or out of Tillamook County.
Track and document actions taken for each individual.
Ensure local providers complete vacancy reports for available capacity and report the information to relevant partners.
Act as a Mandatory Abuse Reporter.
Maintain client confidentiality.
Perform other duties as assigned.