ASL Coordinator

Philips•Nashville, TN

13d•$69,000 - $123,000•Hybrid

About The Position

The ASL Coordinator supports the maintenance, accuracy, and day-to-day administration of the Approved Supplier List (ASL) in alignment with internal Quality Management System (QMS) procedures and regulatory requirements (e.g., ISO 13485, FDA QSR). This role is responsible for executing defined ASL processes, ensuring supplier records are complete, up to date, and properly documented to support compliant purchasing and audit readiness.

Requirements

5+ years of experience in one or more of the following areas: Supplier Quality, Quality Systems/QMS, Supply Chain/Procurement, Document control or data management in regulated environments.
Strong experience working within the medical device industry (strongly preferred), pharmaceutical, or other regulated industries.
Basic understanding of supplier qualification and purchasing controls, and Quality Management Systems (QMS).
Familiarity with regulatory expectations such as ISO 13485 and FDA 21 CFR Part 820 (QSR).
Experience working with systems like Windchill, Appian, ERP Systems (SAP, etc. ) or document management systems.
Experience with controlled documentation and data governance practices.
Bachelor’s degree or higher in Engineering (strongly preferred) or Quality, Supply Chain, Business, or a related discipline required. Equivalent combination of education and relevant experience may be considered.
Strong attention to detail and data accuracy focus.
Ability to follow and execute standardized processes and procedures.
Strong organizational and communication skills.
Ability to manage multiple tasks and prioritize work in a structured environment.
US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.
Must reside in or within commuting distance to posted locations.

Nice To Haves

Experience supporting supplier qualification, purchasing controls, or audit activities is a plus.

Responsibilities

Create, approve, and maintain ASL records within designated systems (e.g., SAP), ensuring all supplier data fields (status, classification, scope, and supporting documentation) are complete and accurate.
Perform routine updates and administrative changes based on input from SQEs or process owners, including supplier activation, updates, and blocking activities.
Verify that all required qualification documentation (e.g., audits, certifications) is available prior to ASL updates and ensure it is properly uploaded, organized, and maintained.
Maintain alignment between ASL entries and supplier qualification records to ensure consistency and traceability.
Prepare and provide ASL data, reports, and documentation to support internal and external audits, ensuring records are complete, traceable, and readily accessible.
Identify and help resolve data gaps, inconsistencies, or missing documentation to maintain audit readiness.
Execute supplier status updates (e.g., Approved, Conditional, Blocked) based on inputs from SQEs, quality teams, or audit outcomes, ensuring only qualified suppliers are listed as approved.
Track and document all ASL updates and changes to maintain full traceability and compliance.
Generate standard ASL reports and monitor supplier approval status and documentation completeness while highlighting data quality issues to the ASL Manager or SQEs.
Collaborate with SQEs, Procurement, and Quality Systems teams to ensure consistent process execution and effective communication of ASL updates and requirements.