Asistente Administrativo - Logistica

Ball•Lubbock, TX

About The Position

At Ball, integrity and trust are the foundation of who we are. Guided by our core values—"We Care. We Work. We Win.”—we create a culture where every voice matters, and every idea drives progress. Together with our global employees, customers, and partners, we’re turning bold sustainability goals into reality and shaping a future we can all be proud of. The primary purpose of the role is to insure Ball's freight carriers are paid the correct amount on a timely basis. Ball NCA processes approximately a thousand carrier invoices per day.

Requirements

Bachelor´s degree in International Business, Logistics, or a related field
Minimum of 3 years’ experience doing invoice auditing
Minimum of 3 years’ experience doing administrative work with Excel, accessing ERPs and web based systems
Minimum of 1 year experience doing work in the Transportation or related role
Demonstrated skill in MS Excel-putting together basic spreadsheets
Demonstrated skill in communication (email, MS Word, participation in meetings, talking with transportation carriers)
Demonstrated skill in math (basic math skills required)
Demonstrated skill in research- able to access multiple sources of data to put together a summary of payments
Demonstrated skill in multi-tasking- ability to manage and prioritize multiple projects at the same time
Working knowledge of invoicing and payment terms
Working knowledge of working knowledge of the Transportation industry (understand the basics)
Working knowledge of navigating ERP systems like JD Edwards (or similar) and other web based tools
Intermediate English

Responsibilities

Resolve all invoice discrepancies between what Ball shows as the correct amount and the carrier invoice
Access Ball's 3rd party payment vendor's (WA) system daily to work on all invoices that fall into a discrepancy status. Work with WA on carrier payment status when questions arise.
Monitor all Coupa POs that are related to freight invoices and review for correct billing amounts prior to approval. If needed also access Ball's JDE system to remove charges from Freight Audit History
Research carrier agings and respond to carriers on a timely basis as to what Ball shows as payments made or open payments
Work with Ball Procurement on all rate discrepancies
Work with Ball's Transportation Management company (E2Open) on approval of all accessorial charges
Assist in any research needed for Collections Agencies or attorneys that reach out to Ball for payment
Support preparing information and documentation requested by Tax - VAT recovery or any government request related to Freight payments
Assistance with periodical inventories at external warehouses
Support with POs, reqs or special payments processes